City of Columbus - File #: 2978-2017

• File #: 2978-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/1/2017
• In control: Finance Committee
• On agenda: 12/11/2017
• Final action: 12/14/2017
• Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders for the acquisition of unmarked covert vehicles from existing an Universal Term Contract (UTC); to authorize the Finance and Management Director to establish purchase orders with AD Farrow Co. and Parr Public Safety Equipment for the purchase of police motorcyles and horse trailers; to authorize the appropriation and expenditure of $206,642.98 from the Special Income Tax fund; and to declare an emergency. ($206,642.98)

Date	Ver.	Action By	Action	Result
12/14/2017	1	CITY CLERK	Attest
12/13/2017	1	MAYOR	Signed
12/11/2017	1	COUNCIL PRESIDENT	Signed
12/11/2017	1	Columbus City Council	Approved	Pass

Explanation

Background: This ordinance authorizes the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from established Universal Term Contracts (UTC's) for the acquisition of covert vehicles, police motorcysles and horse trailers for distribution to the Department of Public Safety.

A listing of these Universal Term Contracts and anticipated expenditure amounts are as follows:

Unmarked Vehicles Universal Term Contract - Ricart Properties, Inc., ($86,600.00 estimated)

This ordinance also authorizes the Finance and Management Director to establish purchase orders with AD Farrow Co., and Parr Public Safety Equipment for the acquisition of Harley Davidson Police motorcycles (4) and a horse trailer, per the results of bids RFQ006769 (AD Farrow Co.) and RFQ006955 (Parr Public Safety Equipment). These bids were processed in accordance with the competitive bidding provisions of Columbus City Code, as follows:

AD Farrow Co., vendor#006241 ($93,598.98.00) - Harley Davison Police Motorcycles
Parr Public Safety Equipment, vendor#001060 ($26,444.00) - Horse Trailer

See Attached File: Ord 2978-2017 Vehicle Details.xls

Fiscal Impact: This ordinance authorizes an expenditure of $206,642.98 from the Special Income Tax Fund with Unmarked Vehicles (UTC's), AD Farrow Co. (RFQ006769), Parr Public Safety Equipment (RFQ006955), for the purchase of vehicles for distribution to the Department of Public Safety. The Department of Finance and Management budgeted $7.0 million in the Special Income Tax Fund for 2017 Citywide Vehicle Acquisitions. In 2016, $6.0 million was expended from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting.

Emergency action is requested so that older high mileage vehicles can be removed from service and newer vehicles can be placed into service for immediate use by Police.

Title

To authorize the Finance and Management Director, on behalf of the Fleet Mana...