City of Columbus - File #: 3062-2017

• File #: 3062-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/9/2017
• In control: Finance Committee
• On agenda: 12/11/2017
• Final action: 12/14/2017
• Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders for vehicle up fitting parts from existing Universal Term Contracts (UTC's); to establish purchase orders with Motorola Solutions, Inc. for radios in accordance with the terms and conditions of State of Ohio Cooperative Contract(s); to authorize the Finance and Management Director to establish purchase orders with KE Rose for the purchase of vehicle up fitting parts and services; to authorize the appropriation and expenditure of $53,717.00 from the Special Income Tax fund; and to declare an emergency. ($53,717.00)

Date	Ver.	Action By	Action	Result
12/14/2017	1	CITY CLERK	Attest
12/13/2017	1	MAYOR	Signed
12/11/2017	1	COUNCIL PRESIDENT	Signed
12/11/2017	1	Columbus City Council	Approved	Pass

Explanation

Background: This ordinance authorizes the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders for vehicle upfitting parts and services. These vehicles were previously purchased earlier in 2017 in accordance with the Fleet Management Division's annual vehicle acquisition plan and were approved by City Council. After the purchase of certain vehicles, it is sometimes necessary to upfit this equipment with additional parts in order to equip the vehicles for specialized use. This ordinance therefore seeks authority to purchase needed upfitting parts and services necessary to equip vehicles and equipment for use in the field.

These purchase orders for vehicle upfitting will be issued from Universal Term Contracts, competitive bids processed by the City of Columbus Purchasing Office, and a State of Ohio Cooperative Contract. Items purchased via State of Ohio Cooperative Contract relate to the upfitting of Police motorcycles with police radios.

A listing of these Contracts and anticipated expenditure amounts are as follows:

NAPA aftermarket auto parts: Division of Police Motorcycles - Universal Term Contract ($7,200.00)
Statewide Emergency Products: Lighting for Division of Police Motorcycles - Universal Term Contract ($12,636.00)
KE Rose, vendor#004889: Refuse Division Cab Chassis upfit - City of Columbus competitive bid RFQ006671 ($14,795.00)
Motorola Solutions, Inc.: Division of Police Motorcycle radios - State of Ohio Cooperative Contract# 573077 ($19,086.00)

It is noted that Ordinance #582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts.

Fiscal Impact: This ordinance authorizes an expenditure of $53,717.00 from the Special Income Tax fund with various UTC and State of Ohio Contract vendors and with KE Rose (RFQ00636) for the purchase of vehicle up fitting parts and services. The Department of Finance and Management bu...