Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Ohio Technical Services, Inc. for lead reduction, conveyor belt cleaning, and lead filter disposal at the Police Firearms Range located at 2609 McKinley Avenue.
Use of the Firearms Range leads to the build-up of lead dust on various pieces of equipment, including but not limited to equipment and machinery located in and around the conveyor room and adjacent areas. Furthermore, the current HVAC system is designed to filter out harmful lead dust with filters changed on an as-needed basis. However, filters must be removed and replaced by a firm specialized and certified in handling hazardous waste material.
Ohio Technical Services (OTS) is the certified environmental remediation firm used by the Facilities Management Division. They are currently under contract and their services were procured via formal bid solicitation RFQ004725.
This modification is necessary to provide additional funds to the contract for the purpose of lead remediation at the Police Firearms Range.
Emergency action is requested to ensure that hazardous materials contract may be immediately available for services as soon as practical.
Ohio Technical Services, Inc. Contract Compliance No. 31-1640431, expiration date December 12, 2018.
Fiscal Impact: This ordinance authorizes the expenditure of $24,690.00 from the General Fund with Ohio Technical Services for lead reduction and conveyor belt cleaning at the Police Firearms range. The Facilities Management Division budgeted $25,000.00 in the General Fund for these expenditures.
Original Purchase Order Amount (1391-2017): $230,000.00
Modification No. 1 (current): $24,690.00
Total (Original and Modification): $254,690.00
Title
To authorize the Finance and Management Director to modify a contract, on behalf of the Facilities Management Division, with Ohio Technical Services for remediation services at the Police Firearms Range; to authorize the expenditure of $24,690.00 from the General Fund; and to declare an emergency. ($24,690.00)
Body
WHEREAS, Ordinance No. 1391-2017, approved by City Council on June 8, 2017, authorized the original contract with Ohio Technical Services (OTS), a certified environmental remediation firm, for inspection, testing, removal, and/or remediation of hazardous materials for City facilities under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to modify said contract for lead remediation services at the Police Firearms Range; and
WHEREAS, it is necessary to authorize the expenditure of $24,690; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director to modify a contract with Ohio Technical Services, Inc. so that lead remediation can begin as soon as possible, thereby protecting the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Facilities Management Division, with Ohio Technical Services, Inc. for lead remediation services at the Police Firearms Range.
SECTION 2. That the expenditure of $24,690.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.