City of Columbus - File #: 3132-2017

• File #: 3132-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/15/2017
• In control: Technology Committee
• On agenda: 12/11/2017
• Final action: 12/14/2017
• Title: To authorize the Director of the Department of Technology to enter into contract with Harris and Heavener Excavating, Inc. to upgrade and expand parts of the Public Safety network infrastructure; to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish purchase orders with Network Dynamics, Inc. and Strategic Communications, LLC for the acquisition of hardware, software and services using terms and conditions from existing UTC/PA contracts, for the purpose of upgrading and expanding parts of the Public Safety network infrastructure; to authorize the expenditure of $262,392.50 for the above described purposes from the Information Services Division, Information Services Capital Improvement fund; and to declare an emergency. ($262,392.50)

Date	Ver.	Action By	Action	Result
12/14/2017	1	CITY CLERK	Attest
12/13/2017	1	MAYOR	Signed
12/11/2017	1	COUNCIL PRESIDENT	Signed
12/11/2017	1	Columbus City Council	Approved	Pass

Explanation
BACKGROUND
The Department of Technology's Metronet Section provides data connectivity through its fiber network. This network supports various business functions and allows city agencies and departments to communicate. The strength and security of the entire network depends upon the strength and security of all of its sections. As such, periodic upgrades, improvements and/or expansions to the network are needed. This ordinance authorizes expending a total of $262,392.50 to upgrade and expand parts of the Public Safety network, referred to in total as the Police Network Equipment Upgrade project.

First, there is a need to expand the fiber network infrastructure for the Department of Public Safety to enhance overall efficiency and increase security. The Department of Technology (DoT) exercised due diligence by completing the competitive bid process for the Public Safety fiber construction project in compliance with Columbus City Code Chapter 329. During bid solicitation phase, (i.e., prior to bid submission) DoT employees held pre-bid “walk-throughs” providing potential bidders an opportunity to examine the fiber routes. RFQ006537 was published in the City Bulletin on August 24,2017. On Friday Sept 1st at 1:00 p.m., the Department of Technology received two (2) formal bids (#DOT IT014-081817) via Bid Express, with amounts as follows:

Bid Number
DOT IT014-081817

Project
Impound Lot and Warehouse Fiber Build 2017

Bidders
Gudenkauf Corp - $142,895.50
Harris and Heavener Excavating, Inc. - $115,632.71

Harris and Heavener Excavating, Inc., being overall lowest, responsive and responsible bidder and not being debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search, is recommended for award of this contract. The term of the contract will be for one year f...