Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Small Engine Parts and Grounds Equipment with Buckeye Power Sales Co Inc, and Century Equipment Inc. The Division of Fleet Management is the primary user for these parts and equipment. Small Engine Parts and Grounds Equipment are used to repair and maintain mowers and other small engine equipment. The term of the proposed option contracts would be approximately two years, expiring November 30, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on 11/2/2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ007119). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Buckeye Power Sales Co Inc, CC# 006053 expires 11/16/2019, Items 6, 8, &10, $1.00
Total Estimated Annual Expenditure: $80,000.00, Division of Fleet Management, the primary user
Century Equipment Inc, CC# 006990 expires 2/8/2019, Items 1, 4, 5, & 9, $1.00
Total Estimated Annual Expenditure: $80,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance so as not to interrupt the purchase of small engine parts for repairs.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Small Engine Parts and Grounds Equipment with Buckeye Power Sales Co. Inc. and Century Equipment Inc.; to authorize the expenditure of $2.00 from the General Fund; and to declare an emergency. ($2.00).
Body
WHEREAS, the Small Engine Parts and Grounds Equipment UTCs will provide for the purchase of mower parts and other small engine equipment used for repairs and maintenance; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 12, 2017 and selected Buckeye Power Sales Co. Inc. and Century Equipment Inc. as the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Purchasing Office, in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Small Engine Parts and Grounds Equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts for the option to purchase Small Engine Parts and Grounds Equipment in accordance with Request for Quotation RFQ007119 for a term of approximately two years, expiring 11/30/2019, with the option to renew for one (1) additional year, as follows:
Buckeye Power Sales Co, Inc, Items 6, 8, &10, $1.00
Century Equipment Inc, Items 1, 4, 5, & 9, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.