Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Fleet Maintenance Parts and Supplies Universal Term Contracts on behalf of the Fleet Management Division, in order to repair and maintain City vehicles. The Fleet Management Division will use the electronic catalog to create purchase from these Universal Term Contracts previously.
During 2017, the Fleet Management Division is budgeted to spend $4.5 million for parts and tires to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.
Fiscal Impact: This ordinance authorizes an expenditure of $600,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts ($500,000.00 for automotive parts and $100,000.00 for tires) related to City vehicles. The Fleet Management Division budgeted $4.5 million for parts in 2017 and in 2016, the Fleet Management Division expended $4.8 million for parts.
Emergency action is requested to ensure the uninterrupted service and maintenance of City vehicles.
Title
To authorize the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Automotive Parts and Tires; to authorize the expenditure of $600,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($600,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase automotive parts and tires for motorized equipment and vehicles operated by the City; and
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purc...
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