Explanation
This Ordinance authorizes the Director of the Finance and Management to enter into contract with Copier Resources Inc. (CRI) for the purchase of one Relay 5000 Inserting System for the Division of Support Services. The Division of Support Services recently changed the Alarm code within the License Section. The change in the code has significantly increased the amount of mail that is received and sent by the Section. This machine will both sort and fold mail. It gives you the flexibility to handle multiple fold types, paper sizes and outer envelope sizes. Autamating mundane tasks, like folding and inserting mail will free up staff to focus on high value tasks and allow them to work on processing revenue. You can also easily add marketing messages with a bill or an important announcement without spending more time preparing the mailing. This Relay system has the ability to add more features, such as a software application that will run the addresses through the NCOA (National Change of Address) to ensure the addresses are correct in post office structure. This will save both time and money by decreasing the amount of return mail the office receives.
The Purchasing Office opened bids and four (4) bids were received. A tabulation of those bids is as follows:
Copier Resources Inc.: $16,945.20 (each)
Pitney Bowes: $19,886.53 (each)
Allen San Diego: $27,130.00 (each)
Intelligent Mailing Solutions, Inc.: $14,995.00 (each) ***Alternate Bid**
The bid submitted by Copier Resources Inc. met all bid specifications and requirements, therefore the Division Support Services awards the contract to the lowest, responsive and responsible bidder, Copier Resources Inc.
SUPPLIER: Copier Resources Inc. (CRI) CC#: 31-1328002; Expires 12/31/2018
Emergency Action is requested because recent changes in alarm codes has created an abundance of mail that needs streamlined and processed urgently and efficiently.
FISCAL IMPACT: This Ordinance authorizes the expendit...
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