Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into contract with Business Information Systems, Inc., for the purchase and installation of a new digital audio/video recording system for the Background Investigation Section. The Polygraph Unit within the Background Investigation Section performs pre-employment and criminal polygraph examinations. The current system only allows for one detective to observe and listen to the interview at a time and will not allow multiple detectives to discuss what is being recorded during the interview. This system will replace the current obsolete system, making the entire process more efficient. Failure to update and replace the current recording system will make it more difficult for detectives to listen to examinations, and will cause delays in public records requests.
Bid Information: The formal bid for the audio/video recording system, RFQ007214, was opened on November 11, 2017. Two bids were received. Business Information Systems, Inc. submitted a bid for $23,423.99. David Meagher submitted a bid at $14,222.00. Division of Police personnel reviewed the bid and recommended Business Information Systems, Inc. be awarded the bid as they were the most responsive and lowest bidder. David Meagher was a non-responsive bidder due to not meeting specifications of the system requirements.
Contract Compliance Number: CC009575, expires 07/11/2019
Emergency Designation: Emergency legislation is requested to purchase the audio/video recording system to update the current system, to create a more streamlined and efficient way to review examinations, and to expediently respond to public record requests.
FISCAL IMPACT: This ordinance authorizes an expenditure of $23,423.99 from the Law Enforcement Seizure Funds for the purchase of the audio/video recording system from Business Information Systems, Inc. Funds were budgeted in the Law Enforcement Seizure Fund for this purpose....
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