Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to expend up to $750,000.00 for an operations review of City departments.
This operations review will include an examination of select City operations to identify opportunities to deliver high-quality, cost-effective services for Columbus residents. This review will also be tasked with identifying methods to realize operational improvements through internal realignment, intra-departmental efficiencies, inter-governmental efficiencies, and public-private partnerships. The last time the City engaged in an operations review was 2000.
Formal Requests for Proposals (RFQ006764) were solicited by the City of Columbus on September 13, 2017, with a bid opening on October 12, 2017. An RFP evaluation committee was formed and committee members were asked to evaluate each proposal.
Currently the review of the proposals continues and upon the completion of the evaluation and award, the Department of Finance and Management will submit a subsequent ordinance to Columbus City Council which will identify which vendor (s) were awarded and the associated contract amount(s).
Fiscal Impact: This legislation authorizes an expenditure of $600,000.00 from the General Fund and $150,000.00 from the Department of Public Utilities operating funds for a consulting services contract related to an operations review of City departments. Each department has budgeted these amounts within their 2017 operating budgets.
Title
To authorize the Finance and Management Director to expend up to $750,000.00 for a consulting services contract(s) related to an operations review of City departments; to authorize the transfer of $600,000.00 between departments within the General Fund; to authorize the expenditure of $600,000.00 from the General Fund; to authorize the expenditure of $9,150.00 from the Electricity Operating Fund; to authorize the expenditure of $58,200.00 from the Water Operating Fund; to authorize the expenditure of $65,250.00 from the Sewerage System Operating Fund; to authorize the expenditure of $17,400.00 from the Stormwater Operating Fund; and to declare an emergency ($750,000.00)
Body
WHEREAS, the Department of Finance and Management has solicited Requests for Proposals via RFQ006764 for consulting services related to an operations review of City departments; and
WHEREAS, the purpose of the operations review will be to identify opportunities to deliver high-quality, cost-effective services for Columbus residents; and
WHEREAS, an RFP evaluation committee was formed with representatives from various City Departments; and
WHEREAS, the RFP evaluation committee is in the process of reviewing RFP submissions and such review process is not yet complete; and
WHEREAS, once the evaluation committee has completed their review, a subsequent ordinance will be submitted to City Council, which will identify the selected RFP vendor(s) and the associated contract/award amount(s); and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to authorize the Director to expend funds related to a consulting services contract for an operational review of City operations, to ensure that budgeted funds can be encumbered and so that efficiencies can be identified and implemented as quickly as possible thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to expend up to $750,000.00 for consulting services related to an operations review of City departments.
SECTION 2. That the transfer of $600,000.00, or so much thereof as may be needed, is hereby authorized within Fund 1000 General Fund, from Dept-Div 4501 Financial Management, Object Class 10 - Transfer Out and Dept-Div 4507 Facilities Management, Object Class 03-Contractual Services to Dept-Div 4550 Finance-Director's Office, Object Class 03 - Contractual Services per the account codes in the attachment to this ordinance.
See Attached File: Ord 3296-2017 Legislation Template.xls
SECTION 3. That the expenditure of up to $600,000.00, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 3296-2017 Legislation Template.xls
SECTION 4. That the expenditure of up to $150,000.00, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized in the Department of Public Utilities Operating Funds 6000, 6100, 6200, and 6300, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 3296-2017 Legislation Template.xls
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 7. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.