Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish purchase orders for various agencies within the City of Columbus for Misc. Industrial Hardware and hardware related equipment from established State of Ohio Contract STS-511, Schedule 800339 with Grainger, Schedule 800340 with SID Tool Company, dba MSC, and Schedule 800336 with Fastenal Company. These contracts were not bid but negotiated by the State of Ohio; however, it has been determined to be the most cost-effective method of obtaining these needed parts. Since the current City Code does not authorize award to multiple vendors for the same items, utilization of these three (3) STS contracts will meet this vital need of Misc. Industrial hardware and will allow the continued use of these punch-outs in Vinimaya.
Ordinance number 582-1987 authorized City agencies to use State of Ohio Department of Administrative Services contracts when deemed cost effective. The current contracts are loaded into the Vinimaya E-catalog system to provide agencies a shopping experience via a Punch-out to the vendors catalog. This ordinance asks that the Finance and Management Director be authorized to establish purchase orders of up to $100,000.00 without further Council approval for the State of Ohio STS-511 Schedule 800399, 800340 and 800336 until the new contract expiration dates of January 31, 2019.
Grainger, CC# 007170 expires 5/16/2019
Sid Tool Co., CC# 26506-101432, expires 1/2/2020
Fastenal Co., CC#07823 expires 5/16/2019
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because without it, Agencies will not be able to procure the necessary Misc. Industrial Hardware items needed for their facility.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts are from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to issue purchase orders for various City agencies up to $100,000.00 for Misc. Industrial Hardware and hardware related equipment with Grainger, SID Tool Co, and Fastenal Co. from existing Cooperative State of Ohio Term Contracts established for such purpose by the State of Ohio, Department of Administrative Services Purchasing Office, and to declare an emergency.
Body
WHEREAS, the Misc. Industrial Hardware purchase orders will provide for the purchase of industrial hardware and supplies and equipment to meet the day to day maintenance and operational needs throughout the City of Columbus; and,
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) providing effective contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, as the current contracts expire January 31, 2017 and in order to maintain a supply of Misc. Industrial hardware and maintenance supplies, this is being submitted for consideration as an emergency measure; and,
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to establish purchase orders with Grainger, Sid Tool Co., and Fastenal Co., thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish purchase orders with Grainger, Sid Tool Co., and Fastenal Co., up to $100,000.00 for each City agency for Misc. Industrial Hardware and hardware related equipment in accordance with the existing State of Ohio Term Contracts STS-511, Schedule 800339 with Grainger, Schedule 800340 with SID Tool Co., and Schedule 800336 with Fastenal Co., established by the State of Ohio, Department of Administrative Services Purchasing Office.
SECTION 2. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.