Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with H. R. Gray to add additional funds for design of the Construction and Materials Specifications 2016 Update contract.
Ordinance 1707-2016 authorized the Director of Public Service to enter into a professional services contract with H. R. Gray for the Construction and Materials Specifications 2016 Update project. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $200,000.00.
This is a planned modification that is necessary to cover the cost of additional required TDMIS drawings identified by the Division of Power within the Department of Utilities. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $646,718.33 (PO019292/PO019299, Ord. 1707-2016)
The total of Modification No. 1: $200,000.00 (This Ordinance)
The contract amount including all modifications: $846,718.33
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against H. R. Gray.
2. CONTRACT COMPLIANCE
The contract compliance number for H. R. Gray is CC004640 and expires 7/11/19.
3. FISCAL IMPACT
Funding in the amount of $200,000.00 is available within the Division of Power Operating Fund within the Department of Public Utilities. This ordinance is contingent on the passage of the 2018 operating budget, Ordinance 3009-2017.
4. EMERGENCY DESIGNATION
Emergency action is requested to complete the project in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To authorize the Director of Public Service to enter into a contract modification with H. R. Gray in connection with the Construction and Materials Specifications 2016 Update project; to authorize the expenditure of up to $200,000.00 from the Division of Power Operating Fund contingent upon passage of the 2018 General Fund budget; and to declare an emergency. ($200,000.00)
Body
WHEREAS, contract no. PO019292/PO019299 with H. R. Gray, in the amount of $646,718.33, was authorized by ordinance no. 1707-2016; and
WHEREAS, it has become necessary to modify the contract in an amount up to $200,000.00 and provide additional funds for the Construction and Materials Specifications 2016 Update project; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with H. R. Gray to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into a contract modification with H. R. Gray, 3770 Ridge Mill Drive, Columbus, Ohio, 43026, for the Construction and Materials Specifications 2016 Update project in the amount of $200,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6300 (Division of Power Operating Fund), Dept-Div 6007 (Power), object class 03 (Services) per the accounting codes in the attachment to this ordinance, contingent upon the passage of the 2018 General Fund budget.
SECTION 3. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.