Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes roll-off hoist trucks in their operations for the collection of roll-off containers and compactor containers throughout the City of Columbus. The City of Columbus Purchasing Department advertised RFQ007053 to establish a one-time purchase contract for three (3) CNG powered roll-off hoist trucks. Bids were opened on November 9th, 2017. Five bids were submitted.
|
Line |
RFQ007053 |
Price |
FYDA Freightliner Columbus |
ESEC Corp. |
AMG Peterbilt |
|
10 |
Three (3) CNG Roll-Off Hoist Trucks |
Unit |
$200,244.00 |
$203,589.00 |
$205,570.00 |
|
20 |
Training |
Unit |
Included |
Included |
Included |
|
|
|
Total |
$600,732.00 |
$610,767.00 |
$616,710.00 |
The lowest bid was submitted by Columbus Truck and Equipment Center, LLC but the bid was for diesel powered trucks that did not meet specifications for CNG powered trucks. The second lowest bid was from The Larson Group, but after submission, the company retracted their bid for not meeting all specifications.
After review of the bids, the Department of Public Service recommends award to the following vendor as the lowest, responsive, responsible, and best bidder
FYDA Freightliner Columbus: 31-0789102
Line Items: #10 and #20
The total amount of this purchase contract for three (3) trucks will be $600,732.00.
2. FISCAL IMPACT: This purchase will be funded through Fund 7703. The 2017 Capital Improvements Budget will need to be amended to provide sufficient authority for purchases. $600,732.00 will be authorized for expenditure by this ordinance.
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of said equipment.
Title
To amend the 2017 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Refuse Bonds Fund; to authorize the Director of Finance and Management to establish a purchase order for three (3) CNG powered roll-off hoist trucks with FYDA Freightliner Columbus; to authorize the expenditure of $600,732.00 or so much thereof as may be needed from the Division of Refuse Collection's Bonds Fund; and to declare an emergency. ($600,732.00)
Body
WHEREAS, the Department of Public Service, Division of Refuse Collection, is responsible for refuse collection throughout the City; and
WHEREAS, the Division needs to replace equipment; and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract; and
WHEREAS, the Purchasing Office advertised formal bids for roll-off hoist trucks; and
WHEREAS, this purchase has been approved by the Fleet Management Division; and
WHEREAS, this purchase is a budgeted expense within the Division of Refuse Collection’s Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with FYDA Freightliner Columbus to ensure the timely availability of equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget be amended to provide sufficient authority for this project as follows:
Fund / Project / Project Name / Current CIB Amount / amendment amount / CIB amount as amended
7703 / P520001-100000 / Mechanized Collection Equipment (Voted 2016 Debt SIT Supported) / $2,155,000.00 / ($600,732.00) / $1,554,268.00
7703 / P520001-100008 / Mechanized Collection Equipment - Compactor Trucks (Voted 2016 Debt SIT Supported) / $0.00 / $600,732.00 / $600,732.00
SECTION 2. That the transfer of $600,732.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7703 Refuse Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $600,732.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 Refuse General Obligation Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Finance and Management Director be and hereby is authorized to establish purchase order totaling $600,732.00 per the terms and conditions as follows:
FYDA Freightliner Columbus, Inc.
1250 Walcutt Rd, Columbus, OH 43228
Awarded Line Items #10 and #20
Amount: $600,732.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.