Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Arts and Crafts Supplies with School Specialty. The Division of Recreation and Parks is the primary user. Arts and Crafts Supplies are used by participants at recreation centers. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 9, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ007103). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
School Specialty, CC# 390971239, expires 11/1/2019, All Items 1-40, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Recreation and Parks, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Arts and Crafts Supplies with School Specialty; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).
Body
WHEREAS, the Arts and Crafts Supplies UTC will provide for the purchase of arts and crafts supplies used by participants at recreation centers; and
WHEREAS, the Purchasi...
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