Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to Sutphen Corporation for the purchase of Sutphen Monarch Custom Pumpers for the Division of Fire. Sutphen Monarch Custom Pumpers have been employed by the Division of Fire on front line emergency response runs since 2011, and offer the highest quality, heavy-duty custom truck in the industry with a body structure that provides maximum firefighting capabilities, while also providing strength and longevity. The City of Columbus, Division of Fire, currently has a quantity of nineteen (19) Sutphen Monarch Custom Pumpers in their Fleet which have proven to be reliable, efficient, and safe.
The Fire Division has a need to replace three (3) Sutphen Monarch Custom Pumpers that are beyond their useful life and have high maintenance costs. This purchase will be made from the existing State of Ohio Term Contract (STS618) with Sutphen Corporation. Utilizing the State Term Contract will permit the timely ordering of three (3) Sutphen Monarch Custom Pumpers at comparable prices to previous purchases in past years. Included with the Sutphen Monarch Custom Pumpers purchase will be the purchase/installation of all pertinent equipment to be utilized on the respective vehicles. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87, which allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Contract exists with Sutphen Corporation for this purchase (Index #STS618; Contract #800257; expires 8/31/2018).
Contract Compliance: #31-06871786 - Active C.C. - (Vendor #004200)
Emergency Designation: Emergency action is requested to make funding immediately available to purchase this important equipment so as to allow these custom pumpers to be placed in service as soon as possible so firefighting services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes $1,838,217.00 from the existing appropriation within the Safety Bond Fund, specifically authorizing the purchase of three (3) Sutphen Monarch Custom Pumpers and the purchase/installation of all pertinent equipment to be utilized on the respective vehicles, for the Division of Fire.
Title
To authorize and direct the Finance and Management Director to issue a purchase order to Sutphen Corporation for the purchase of three (3) Sutphen Monarch Custom Pumpers and the purchase/installation of all pertinent equipment to be utilized on the respective vehicles for the Division of Fire from an existing Cooperative State of Ohio Term Contract with Sutphen Corporation; to authorize the expenditure from the Safety Bond Fund; and to declare an emergency. ($1,838,217.00)
Body
WHEREAS, there is a need to purchase three (3) Sutphen Monarch Custom Pumpers and to purchase/install all pertinent equipment to be utilized on the respective vehicles for the Division of Fire; and,
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office with Sutphen Corporation exists for this purchase; and,
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and,
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with Sutphen Corporation for the purchase of three (3) Sutphen Monarch Custom Pumpers and the purchase/installation of all pertinent equipment to be utilized on the respective vehicles; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for the purchase of three (3) Sutphen Monarch Custom Pumpers and the purchase/installation of all pertinent equipment to be utilized on the respective vehicles for use by firefighters for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of three (3) Sutphen Monarch Custom Pumpers and the purchase/installation of all pertinent equipment to be utilized on the respective vehicles for the Division of Fire in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with Sutphen Corporation, the purchase from which is authorized by Ord. 582-87.
SECTION 2. That the expenditure of $1,838,217.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.