Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a contract modification with PRIME 3SG, the technology division of PRIME AE Group, relative to the provision of electronic document imaging services to optimize document storage and retrieval within the Department of Public Service.
Ordinance 1592-2015 authorized the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders for the aforementioned services from two State of Ohio State Term Schedules (STS): State Term Schedule #800071-2, which has been replaced by the State with State Term Schedule #80448, expiring August 30, 2018; and State Term Schedule # 533272-3, expiring March 31, 2021. Pursuant to that legislation, the Department of Public Service executed a one-year service contract with PRIME 3SG for the conversion of existing Public Service files into electronic format and the storage of those images in an Enterprise Information Management system.
Ordinance 2324-2016 authorized the Director of Public Service to modify the aforementioned service contract to extend the term of that agreement through December 31, 2017, to facilitate the completion of the original project scope and provide for additional services as needed.
The purpose of this legislation is to extend the completion date until December 31, 2018, as the Department of Public Service has identified additional documents that need to be digitized in preparation for the upcoming office moves to 111 North Front Street.
2. CONTRACT COMPLIANCE
The contract compliance number for PRIME AE Group, Inc. is CC002102, which expires September 21, 2019.
3. FISCAL IMPACT
No additional funds will be encumbered or expended under the terms of the aforementioned contract modification.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow documents to be imaged before the Department of Public Service's move into the new building at 111 No...
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