Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to Finley Fire Equipment Co. Inc. for the purchase of a custom Pierce 107’ Aerial Tiller Ladder Truck and the purchase/installation of all pertinent equipment to be utilized on the respective vehicle for the Division of Fire. Pierce Aerial Tiller Ladder Trucks have been employed by the Division of Fire on front line emergency response runs since 2011, and are custom-built for the Division of Fire with heavy-duty high strength steel; these trucks offer great maneuverability with smooth, fast deployment speeds. In an effort to standardize fire apparatus, both Fleet and the Division of Fire have chosen the Pierce “Tiller” for its reliability and serviceability; parts are readily available from a local dealer as well as service when necessary. The City of Columbus currently has a quantity of five (5) Pierce Aerial Tiller Ladder Trucks in their Fleet.
The Fire Division has a need to replace one (1) aerial tiller ladder truck that is beyond its useful life and has high maintenance costs. This purchase will be made from the existing State of Ohio Term Contract (STS618) with Pierce Manufacturing Inc.; Finley Fire Equipment Co. Inc. is the authorized dealer for Pierce Manufacturing, Inc. Utilizing the State Term Contract will permit the timely ordering of one (1) custom Pierce 107' Aerial Tiller Ladder Truck at a comparable price to previous purchases in past years. Included with the Pierce Aerial Tiller Ladder Truck purchase will be the purchase/installation of all pertinent equipment to be utilized on the respective vehicle (i.e.: ladders, hose, generators, communications equipment, etc.). This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Contract exists with Pierce Manufacturing Inc. for this purchase (Index #STS618; Contract #800180; expires 6/30/2018).
Contract Compliance: Finley Fire Equipment Co. Inc. (#31-0816583) - Active C.C.
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds and immediate purchase of this important equipment, allowing it to be placed in service as soon as possible so firefighting services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,315,326.00 from the existing appropriation within the Safety Bond Fund, specifically authorizing the purchase of one (1) custom Pierce 107’ Aerial Tiller Ladder Truck and the purchase/installation of all pertinent equipment to be utilized on the respective vehicle for the Division of Fire.
Title
To authorize and direct the Finance and Management Director to issue a purchase order to Finley Fire Equipment Co., Inc. for the purchase of one (1) custom Pierce 107’ Aerial Tiller Ladder Truck and the purchase/installation of all pertinent equipment to be utilized on the respective vehicle for the Division of Fire from an existing Cooperative State of Ohio Term Contract with Pierce Manufacturing Inc.; to authorize an expenditure of $1,315,326.00 from the Safety Bond Fund; and to declare an emergency. ($1,315,326.00)
Body
WHEREAS, there is a need to purchase one (1) custom Pierce 107’ Aerial Tiller Ladder Truck and the purchase/installation of all pertinent equipment to be utilized on the respective vehicle for the Division of Fire; and,
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office, with Pierce Manufacturing, Inc./Finley Fire Equipment Co., Inc. (dealer) exists for this purchase; and,
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and,
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with Pierce Manufacturing, Inc. for the purchase of one (1) custom Pierce 107’ Aerial Tiller Ladder Truck and the purchase/installation of all pertinent equipment to be utilized on the respective vehicle; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for said custom Pierce 107’ Aerial Tiller Ladder Truck and the purchase/installation of all pertinent equipment to be utilized on the respective vehicle for use by firefighters for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of one custom Pierce 107' Aerial Tiller Ladder Truck and the purchase/installation of all pertinent equipment to be utilized on the respective vehicle for the Division of Fire in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with Pierce Manufacturing, Inc./Finley Fire Equipment Co., Inc., the purchase from which is authorized by Ord. 582-87.
SECTION 2. That the expenditure of $1,315,326.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.