BACKGROUND: This legislation authorizes the Finance and Management Director to issue purchase orders to Horton Emergency Vehicles for the purchase of Horton Emergency Medical Service (EMS) Transport Vehicles for the Division of Fire. Horton EMS Transport Vehicles, which are custom-built for the Division of Fire, have been employed by the Division of Fire on front line emergency response runs since 1973, and have been proven to be both economical and reliable. These Horton vehicles are manufactured locally in Grove City, Ohio, with an on-site factory service center. The City of Columbus, Division of Fire, currently has a quantity of thirty-eight (38) front-line Horton EMS Vehicles, and a total quantity of seventy (70) Horton vehicles in their Fleet which have proven to be reliable, efficient, and safe. The Fire Division has a need to replace eight (8) Horton EMS Transport Vehicles that are beyond their useful life and have high maintenance costs. The purchase of the Horton EMS vehicles will be made from the existing State of Ohio Term Contract (STS233) with Horton Emergency Vehicles. Utilizing the State Term Contract will permit the timely ordering of a quantity of eight (8) new Horton EMS Transport Vehicles at comparable prices to previous purchases in past years. There will be a quantity of four (4) / 2019 International 4300 chassis, and a quantity of four (4) / 2018 Ford F-550 4x2 chassis transport vehicles purchased. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 which allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Included with the purchase of the Horton EMS Transport Vehicles is the purchase and installation of all pertinent equipment required for these respective vehicles. Competitive bidding is being waived on the purchase and installation of this equipment as these items are not included on State Term Schedule (STS233). This pertinent equipment will be installed on the Horton vehicles as they are being manufactured. If this equipment were formally bid out and purchased from a 3rd party, said equipment would be drop-shipped to Horton, thus delaying both the manufacturing schedule and delivery of these important vehicles.
Bid Information: A State of Ohio Term Contract exists with Horton Emergency Vehicles for this purchase (Index #STS233; Contract #800330; expires 12/31/2018).
Contract Compliance: #35-2018529 Active C.C. (Vendor #007091)
Emergency Designation: Emergency action is requested to make funding immediately available to purchase this important equipment so as to allow these EMS transport vehicles to be placed in service as soon as possible so that firefighting/EMS services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes the amendment and transfer of funds within Public Safety's 2017 Capital Improvement Budget (CIP); further, this ordinance authorizes an expenditure of $2,363,312.00 from the existing appropriation within the Safety Bond Fund, specifically authorizing the purchase of eight (8) Horton EMS Transport Vehicles, and all pertinent equipment and installation required for them, for the Division of Fire.
Title
To amend the 2017 Capital Improvement Budget, to authorize the appropriation and transfer of funds within the Safety Bond Fund; to authorize and direct the Finance and Management Director to issue purchase orders to Horton Emergency Vehicles for the purchase of eight (8) new Horton EMS Transport Vehicles for the Division of Fire; to waive the competitive bidding provisions of the Columbus City Code, Chapter 329, on the purchase of all pertinent equipment and installation required for these vehicles; to authorize the expenditure of $2,363,312.00 from the Safety Bond Fund; and to declare an emergency. ($2,363,312.00)
Body
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget and to authorize the appropriation and transfer of funds within the Safety Bond Fund; and
WHEREAS, there is a need to purchase eight (8) new Horton EMS Transport Vehicles, and all the pertinent equipment and installation required for these respective vehicles, within the Public Safety Department for the Division of Fire; and
WHEREAS, a State of Ohio Term Contract (STS233) established by the State of Ohio, Department of Administrative Services Purchasing Office, with Horton Emergency Vehicles exists for the purchase of these vehicles; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, it is in the City’s best interest to waive the competitive bidding provisions of City Code Chapter 329 for the purchase and installation of all pertinent equipment required for these respective vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to issue purchase orders for the purchase of eight (8) new Horton EMS Transport Vehicles, including all the pertinent equipment and installation required for these respective vehicles, for use by firefighters for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvement Budget be amended in Fund 7701 as follows:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Fire Apparatus Medics 7701-340150-100000 $1,000,000 $2,363,312 $1,363,312
Fire Apparatus Engines 7701-340152-100000 $3,500,000 $2,136,688 ($1,363,312)
SECTION 2. That the transfer and appropriation of $1,363,312 or so much thereof as may be needed, is hereby authorized between projects within the Safety Bond Fund 7701 per the account codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director be and is hereby authorized and directed to issue purchase orders for the purchase of eight (8) new Horton EMS Transport Vehicles for the Division of Fire in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with Horton Emergency Vehicles, the purchase from which is authorized by Ord. 582-87.
SECTION 4. That this Council finds it is in the best interest of the City of Columbus to waive the competitive provisions of the Columbus City Codes, Chapter 329, to permit the aforementioned purchase and installation of all pertinent equipment for these vehicles for the Division of Fire.
SECTION 5. That the expenditure of $2,363,312.00 or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.