Explanation
Background: This ordinance authorizes the Department of Finance and Management, Fleet Management Division, to renew its existing contract with Crown Welding & Fabricating, LLC. The City of Columbus previously bid and successfully awarded Crown Welding & Fabricating, LLC for welding and fabrication services, pursuant to bid solicitation SA004972.
The original contract was entered into in March 2014, with the option to extend for four (4) additional one (1) year periods upon mutual agreement and approval of Columbus City Council. This ordinance is for the fourth and final extension.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Crown Welding & Fabricating, LLC (MBE) CC# 270693329 expires 02/28/2018
Fiscal Impact: This ordinance authorizes an expenditure of $100,000.00 from the Fleet Management Operating Fund with Crown Welding & Fabrication, LLC for welding and fabrication services. The Fleet Management Division budgeted $100,000.00 in their 2018 operating budget for this contract renewal. The Fleet Management Division expended $100,000.00 in 2017 and $100,000.00 in 2016 for welding and fabrication services. This ordinance is contingent on the passage of the 2018 Operating Budget.
Title
To authorize the Finance and Management Director to renew a contract on behalf of the Fleet Management Division with Crown Welding & Fabricating, LLC for welding and fabrication services; and to authorize the expenditure of $100,000.00 from the Fleet Management Fund. ($100,000.00)
Body
WHEREAS, a need exists for welding and fabrication services for City fleet vehicles; and
WHEREAS, the Fleet Management Division solicited a bid (SA004972) and awarded to Crown Welding & Fabricating, LLC with an option to extend the contract for four (4) additional one year periods; and
WHEREAS, it is necessary to authorize the expenditure of $100,000.00 from the Fleet Management Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Director to renew its contract with Crown Welding & Fabricating, LLC for the fourth and final renewal option; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract, on behalf of the Fleet Management Division, with Crown Welding & Fabricating, LLC for welding and fabrication services.
SECTION 2. That the expenditure of $100,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0233-2018 Legislation Template.xls
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.