Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Fire Hydrants and Fire Hydrant Parts with Core & Main LP, Site Supply Inc. and Ferguson Enterprises, Inc. The Division of Water is the sole user for Fire Hydrants and Parts. Fire Hydrants and Fire Hydrant Parts are used in the maintenance of water lines and fire hydrants. The term of the proposed option contracts would be approximately 2 years, expiring March 31, 2020, with the option to renew for one (1) additional year.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ007613). The Purchasing Office opened formal bids on December 28, 2017 and three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Core & Main LP, CC# 030550887 expires 10/26/2019, Items: 23-28, 30-34, 37-41, 43 and 166. $1.00
Ferguson Enterprises Inc., CC#541211771, expires 10/25/2019, Items: 1-22, 87-106, 108-137, 139-158, 160, 162, 164 and 165, $1.00
Site Supply Inc., CC#21350146, expires 1/9/2019, Items: 44-73, 75-79, 81-86.
Total Estimated Annual Expenditure: $450,000.
No bids were received for items 29, 35, 36, 42, 74, 80, 107, 138, 159, 161 and 163 so these items will not be awarded.
Emergency Designation: This ordinance is being submitted as an emergency due to the importance of these commodities and to ensure there is no delays in the procurement process.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. The Division of Water will be required to obtain approval to expend from its own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Fire Hydrants and Fire Hydrant Parts with Core & Main LP, Ferguson Enterprises Inc., and Site Supply Inc.; to authorize the expenditure of $3.00 from the General Fund; and to declare an emergency. ($3.00).
Body
WHEREAS, the Fire Hydrant and Fire Hydrant Parts UTCs will provide for the purchase of Fire Hydrants and Fire Hydrant repair parts used to maintain fire hydrants throughout the City of Columbus; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 28, 2017 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Purchasing Office, in that it is immediately necessary to authorize the Director to enter into Universal Term Contracts for the option to purchase Fire Hydrants and Fire Hydrant Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts for the option to purchase Fire Hydrants and Fire Hydrant Parts in accordance with Request for Quotation RFQ007613 for a term of approximately 2 years, expiring March 31, 2020, with the option to renew for one (1) additional year, as follows:
Core & Main LP, Items: 23-28, 30-34, 37- 41, 43 and 166. $1.00
Ferguson Enterprises Inc., Items: 1-22, 87-106, 108-137, 139-158, 160, 162, 164 and 165, $1.00
Site Supply Inc., Items: 44-73, 75-79 and 81-86, $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO000841.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.