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File #: 0247-2018    Version: 1
Type: Ordinance Status: Passed
File created: 1/16/2018 In control: Technology Committee
On agenda: 2/12/2018 Final action: 2/14/2018
Title: To authorize the Director of the Department of Technology to enter into a contract with DataWorks Plus, LLC for maintenance and support services associated with the Mugshot Database system in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $19,904.72 from the Department of Technology, Information Services Operating Fund. ($19,904.72)
Attachments: 1. 0247-2018 EXP, 2. 0247-2018 - Quote - DataWorks Plus-Mugshot 2018, 3. 0247-2018 - Sole Source Form DataWorks Plus, LLC-Mugshot 2018, 4. 0247-2018 - Sole Source Letter - DataWorks Plus-Mugshot 2018
Explanation

BACKGROUND: This legislation will authorize the Director of the Department of Technology on behalf of the Director of the Department of Public Safety, Division of Police, to enter into maintenance and support services contract of the Mugshot Database System from DataWorks Plus, LLC. The Central Ohio Data Sharing Initiative was awarded funds through the FY 2007 COPS Technology Program (pursuant to Ordinance #1607-2007) for the purchase of standardized hardware/software, including a web-based Mugshot Database System.

The most recent contract was authorized by ordinance 0643-2017, passed March 27, 2017 through PO055181. This ordinance authorizes the Director of the Department of Technology to enter into a contract with DataWorks Plus, LLC for maintenance and support services for the Mugshot Database System at a cost of $19,904.72 for the coverage term period from April 1, 2018 through March 31, 2019.

DataWorks Plus, LLC is the sole provider and copyright holder of the Mugshot database system utilized by the Department of Public Safety, Division of Police. Accordingly, DataWorks Plus LLC is the sole source of supply for upgrades, maintenance, support, new releases, and additional copies of these products. Therefore, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.
FISCAL IMPACT:
In the years 2016 and 2017, the Department of Technology expended $19,495.40 and $19,904.72 respectively, for software maintenance and support services and system upgrades with DataWorks Plus, LLC for the Mugshot Database System. This year, (2018) the cost is $19,904.72 for software maintenance and support services. Funds totaling $20,870.00 for this expenditure were budgeted and available within the Department of Technology, direct charge agency, Information Services Operating Fund. This ordinance is contingent upon the passage of the 2018 operating budget.

CONTRACT COMPLIANC...

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