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File #: 0268-2018    Version: 1
Type: Ordinance Status: Passed
File created: 1/17/2018 In control: Public Utilities Committee
On agenda: 2/12/2018 Final action: 2/14/2018
Title: To authorize the Director of Public Utilities to enter into a service agreement in accordance with sole source provisions of the Columbus City Code with Tom Synnott Associates, Inc., also known as tsaADVET, for software support of Falcon/DMS software for the Department of Public Utilities; to authorize the expenditure of $2,366.80 from the Electricity Operating Fund, $15,054.40 from the Water Operating Fund, $16,878.00 from the Sewerage System Operating Fund, and $4,500.80 from the Stormwater Operating Fund. ($38,800.00)
Attachments: 1. Falcon DMS Sole Source, 2. Falcon DMS 2018 Quote, 3. Ord 0268-2018 Financials, 4. Ord 0268-2018 Sole Source Form
Explanation

The purpose of this legislation is to authorize the Director of Public Utilities to enter into a service agreement with Tom Synnott Associates, Inc., also known as tsaADVET, for the Falcon Enterprise, Falcon DMS software for the Department of Public Utilities. The agreement for this service will be established in accordance with the pertinent provisions for Sole Source Procurement of Chapter 329 of the Columbus City Code.

Annual Software and Support Maintenance for the following: Falcon/DMS Document Management, Custom Electronic Form, Falcon/Indexer, Falcon/SVP, Falcon/Deliver, Falcon/Enterprise, Falcon/DMS Sentry PDF Publisher Module, Falcon/DMS Integration with Oracle WAM, and Falcon/API Developer Toolkit.

The Falcon/DMS system is utilized by the Department of Public Utilities agencies as a document management system. The program has been utilized for approximately 18 years. Tom Synnott Associates, Inc., also known as tsaADVET, is the sole developer of the software and will provide all licenses and support. The support agreement is in effect for a period of one (1) year to and including March 31, 2019.

SUPPLIER: Tom Synnott Associates, Inc., also known as tsaADVET, (25-1372377, DAX #001939); Expires 8/23/2018
Tom Synnott Associates, Inc., also known as tsaADVET, does not hold MBE/FBE status.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: $38,800.00 is being requested for this service. This ordinance is contingent on the passage of the 2018 Operating Budget, Ordinance #3009-2017.

$38,800.00 was spent in 2017
$38,800.00 was spent in 2016


Title

To authorize the Director of Public Utilities to enter into a service agreement in accordance with sole source provisions of the Columbus City Code with Tom Synnott Associates, Inc., also known as...

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