Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2017 - 2019 Construction Administration and Construction Inspection (CA/CI) Services agreement with CTL Engineering, Inc.
Funding for this modification is for two (2) Division of Water Projects:
1. Scottwood Road Water Line Improvements, CIP No. 690236-100076; CPA = "Eastmoor/Walnut Ridge"
2. CA-CI for General Construction Projects, CIP No. 690549-100001; CPA = "N/A"
1.1. Amount of additional funds to be expended: $709,805.75
Original Agreement Amount: $1,176,463.19 (PO065668, PO065682, PO065685, PO065689, PO060681, PO060688)
Modification 1: $ 525,719.94 (Ord# 3084-2017, agreement currently in process)
Modification 2: $1,163,550.45 (Ord# 3270-2017 currently in process)
Modification 3 (current): $ 709,805.75
Total (Orig. + Mods 1 - 3) $3,575,539.33
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 0875-2017, as well as Modification No. 1 under Ordinance No. 3084-2017, and Modification No. 2 under Ordinance No. 3270-2017.
1.3. Reason other procurement processes are not used:
The original Request for Proposal (RFP) indicated three firms would provide Construction Administration Services for projects commencing in 2017, 2018, and 2019. The procurement process for selecting CTL Engineering, Inc. was explained in Ordinance No. 0875-2017.
1.4. How cost of modification was determined:
Cost proposals were provided by CTL Engineering, Inc., reviewed by the Division of Water, and were deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The Division of Water does not have the manpower to perform all of the duties necessary to administer and inspect construction of said projects; CTL Engineering will perform these services.
The goal of the Scottwood Road project is to replace or rehabilitate the existing 6-inch and 8-inch water lines that have a high break frequency, which will improve water service, decrease burden on water maintenance operations, and reduce water loss.
3.0 FUTURE MODIFICATIONS: The original agreement was established for projects commencing 2017 through 2019. Future modifications are anticipated but unknown at this time.
4.0 CONTRACT COMPLIANCE INFO: 31-0680767 | ASN | Expires 8/3/18, DAX Vendor No. 004209.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering, Inc.
5.0 FISCAL IMPACT: There are sufficient funds within the Water General Obligations Bond Fund but an amendment to the 2017 Capital Improvement Budget will be necessary.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc., for two (2) Division of Water projects; to authorize an expenditure up to $709,805.75 within the Water General Obligation Bonds Fund; and to amend the 2017 Capital Improvement Budget. ($709,805.75)
Body
WHEREAS, Original contract numbers PO065668, PO065682, PO065685, PO065689, were authorized by Ordinance No. 0875-2017, passed May 1, 2017, were executed on June 5, 2017, and were approved by the City Attorney on June 12, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for four Division of Sewerage and Drainage projects (General Construction, Petzinger Road Sanitary Sewer, Weisheimer / Indian Springs Integrated Solutions, and Weisheimer / Indian Springs Roadway Improvements); and
WHEREAS, Original contract numbers PO060681 and PO060688, were authorized by Ordinance No. 0875-2017, passed May 1, 2017, were executed on May 3, 2017, and were approved by the City Attorney on May 11, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for two Division of Power projects (Broad Meadows Underground and Dublin-Granville / Deewood / Maple Canyon Street Lighting Improvements Projects); and
WHEREAS, Modification No. 1 is pending under Ordinance No. 3084-2017 for the Division of Power’s Alternate 69kV Line to West Substation Project; and
WHEREAS, Modification No. 2 is pending under Ordinance No. 3270-2017 for the Division of Sewerage and Drainage/Water’s joint Terrace / Broad Stormwater System Improvements and Eureka / Steele Water Line Improvements Project; and
WHEREAS, Modification No. 3 is needed to provide Construction Administration and Inspection Services for the Division of Water’s Scottwood Road Area Water Line Improvements Project and CA-CI for General Construction Projects; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to modify and increase the existing agreement for two Division of Water projects with CTL Engineering, Inc.; and
WHEREAS, it is necessary to authorize an expenditure up to $709,805.75 within the Water G.O. Bonds Fund, Fund No. 6006; and
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget to align budget authority with the expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc. for the Division of Water’s Scottwood Road Area Water Line Improvements Project and CA-CI for General Construction Project; for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc., 2860 Fisher Road, Columbus, Ohio 43204 (FID# 31-0680767); in the amount of $709,805.75 for the Division of Water’s Scottwood Road Area Water Line Improvements Project (CIP No. 690236-100076) and CA-CI for General Construction Projects (CIP No. 690549-100001), in accordance with the terms and conditions of the contract on file in the office of the Division of Water.
SECTION 2. That this contract modification is in compliance with Chapter 329 of Columbus City Code.
SECTION 3. That the expenditure of $709,805.75 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2017 Capital Improvements Budget is hereby amended in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690236-100084 (NEW) | E. Franklinton Area WL Imp's | $4,364,893 | $4,230,087 | -$134,806
P690236-100076 (NEW) | Scottwood Rd. Area WL Imp’s | $375,000 | $509,806 | +$134,806
*There is sufficient authority in CIP P690549-100001 (NEW).
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.