Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contracts for various grades and types of vehicle fuels, on behalf of the Fleet Management Division, in order to fuel City vehicles. These fuels include unleaded, ethanol/E-85, and ultra-low sulfur diesel and bio-diesel fuels. Purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office.
A listing of these Universal Term Contracts and current UTC vendors are listed below:
Speedway, LLC PA002378 expires 7/31/18 [credit card fuel purchases]
Great Lakes Petroleum Co., PA000628 expires 3/31/2018 [unleaded fuel]
Benchmark Biodiesel, Inc., PA000629 expires 3/312018 [ ethanol fuel]
Benchmark Biodiesel, Inc., PA002515, expires 09/30/2019 [diesel/biodiesel]
These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This ordinance authorizes an expenditure of $4,500,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for fuels and fueling services related to city vehicles. For 2018, the Fleet Management Division budgeted $10 million for unleaded and diesel fuels. In 2017, the Fleet Management Division expended $8.4 million for unleaded and diesel fuels. Additional legislation for fuel purchases are likely throughout the year due to the price fluidity of this commodity and as Fleet Management monitors fuel usage and Department fuel needs. This ordinance is contingent on the passage of the 2018 Operating Budget.
Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2018 Operating Budget is passed to ensure an uninterrupted supply of fuel and fueling services.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for credit card fuel purchases, unleaded fuel, ethanol fuel, and diesel/biodesel, thereby allowing the Fleet Management Division to purchase needed fuel; to authorize the expenditure of $4,500,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($4,500,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase ethanol and unleaded fuel services, as well as bulk unleaded, E-85 ethanol fuels and ultra-low sulfur diesel and bio-diesel fuels for use by various city department vehicles; and
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office for the purchase of vehicle fuels and fueling services; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to ensure that purchase orders can be established as soon as the City's 2018 Operating Budget is passed to ensure an uninterrupted supply of fuel and fueling services for city vehicles, for the public, health, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement, per the terms and conditions of established Universal Term Contracts for automotive vehicle fuel and fueling services. Current vendors are as follows:
Speedway LLC., PA002378 expires 7/31/18 [credit card fuel purchases]
Great Lakes Petroleum Co., PA000628 expires 3/31/2018 [unleaded fuel]
Benchmark Biodiesel, Inc., PA000629 expires 3/312018 [ ethanol fuel]
Benchmark Biodiesel, Inc., PA002515, expires 09/30/2019 [diesel/biodiesel]
SECTION 2. That the expenditure of $4,500,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0267-2018 Legislation Template.xls
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.