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File #: 0270-2018    Version: 1
Type: Ordinance Status: Passed
File created: 1/17/2018 In control: Technology Committee
On agenda: 2/12/2018 Final action: 2/14/2018
Title: To authorize the Director of the Department of Technology (DoT) to enter into the fifth and final year of a five year agreement in accordance with sole source provisions of the Columbus City Code with Lucity, Inc., for annual support and maintenance for a work order management system; to authorize the expenditure of $43,000.00 from the Department of Technology, Information Services Operating Fund, and to declare an emergency ($43,000.00).
Attachments: 1. Lucity ASM Cost Sheet.pdf, 2. 0270-2018 EXP, 3. Lucity Quote 2018, 4. SoleSourceForm_lucity, 5. SoleSourceLetter2018
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into year five of a five year agreement with Lucity, Inc., for annual support and maintenance (ASM) on a work order management system currently utilized by the Departments of Public Service, Finance and Management, and Recreation and Parks. The original agreement (EL013745) was authorized by ordinance 2278-2012, passed November 12, 2012 and included the first year of ASM fee for the term period of March 1, 2014 through February 28, 2015. Most recently, year four of the five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on the work order management system was authorized by ordinance 0477-2017 passed March 13, 2017 (Purchase Order - PO052420). This ordinance will authorize year five (final year) for the maintenance and support fees (ASM) for the coverage period from March 1, 2018 through February 28, 2019, at a cost of $43,000.00.

Lucity, Inc.is the sole distributor and reseller of the Lucity software suite and the associated Annual Support & Maintenance in the U.S. Therefore, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.

EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

FISCAL IMPACT:
In 2016 and 2017, $43,000.00 for each year was expended on the support and maintenance fees (ASM) for the enterprise work order system with Lucity, Inc. Funding for this ordinance in the amount of $43,000.00 is budgeted and available within the Department of Technology, Information Services Operating Fund. The aggregate contract total including this request is $626,295.00.

CONTRACT COMPLIANCE:
Vendor Name: Lucity, Inc. C.C.#: 48-1234072 Expiration Date: 01/25/2020
(DAX Vendor Record # 008935)
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