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File #: 0291-2018    Version: 1
Type: Ordinance Status: Passed
File created: 1/18/2018 In control: Finance Committee
On agenda: 2/12/2018 Final action: 2/14/2018
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for tires, parts, and oil, thereby allowing the Fleet Management Division to purchase needed equipment; to authorize the expenditure of $3,200,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($3,200,000.00)
Attachments: 1. Ord 0291-2018 Legislation Template
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with appropriate Universal Term Contracts for automotive parts, tires, and supplies, on behalf of the Fleet Management Division, in order to repair and service City vehicles. Purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office.

During 2018, the Fleet Management Division is budgeted to spend $4.5 million for parts, $750,000 for Tires, and $420,000 for automotive supplies to keep the City's fleet of approximately 6,000 vehicles in operation. The Fleet Management Division processes over 40,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.

These purchase orders will be issued from the following Universal Term Contracts, established by the City's Purchasing Office. Current Universal Term Contract vendors are as follows:

Bob Sumerel Tire Company - CC# 31-0807676, Vendor# 004333; PA002562 expires 9/30/19
All Auto Parts on previously established Universal Term Contracts, under the FLT purchasing code specification
Glockner Oil Company - CC# 31-1004796, Vendor# 004587, PA000322, expires 6/30/18

Fiscal Impact: This ordinance authorizes an expenditure of $3,200,000 from the Fleet Management Operating Fund from previously established Universal Term Contracts for parts related to City vehicles. For 2018, the Fleet Management Division budgeted $5.6 million for parts, tires, and supplies to keep the City's vehicle fleet in operation. In 2017, the Fleet Management Division expended $4.8 million for parts, $900,000 for tires, and $240,000 for automotive supplies. In 2016, The Fleet Management Division expended $5.4 million for parts, $850,000 for tires, and $350,000 for automotive parts. This ordinance is contingent on the passage of the 2018 Operating Budget.
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