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File #: 0292-2018    Version: 1
Type: Ordinance Status: Passed
File created: 1/18/2018 In control: Finance Committee
On agenda: 2/12/2018 Final action: 2/14/2018
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for tire retreading, thereby allowing the Fleet Management Division to purchase needed services/equipment; to authorize the expenditure of $230,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($230,000.00)
Attachments: 1. Ord 0292-2018 Legislation Template
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with appropriate Universal Term Contracts for tire retreading services, on behalf of the Fleet Management Division, in order to service City vehicles. Purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office.

During 2018, the Fleet Management Division is budgeted to spend $1.4 million for services to keep the City's fleet of approximately 6,000 vehicles in operation.

Fiscal Impact: This ordinance authorizes an expenditure of $230,000 from the Fleet Management Operating Fund from previously established Universal Term Contracts for tire retreading services related to City vehicles. For 2018, the Fleet Management Division budgeted $1.4 million for services to keep the City's vehicle fleet in operation. In 2017, the Fleet Management Division expended $1.6 million for automotive services. In 2016, the Fleet Management Division expended $1.9 million for automotive services.

This ordinance is contingent on the passage of the 2018 Operating Budget.

Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2018 Operating Budget is passed to ensure an uninterrupted supply of services, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.

Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for tire retreading, thereby allowing the Fleet Management Division to purchase needed services/equipment; to authorize the expenditure of $230,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($230,000.00)

Body
WHEREAS, various Universal Term Contracts (UTC) have been established through ...

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