Explanation
1. BACKGROUND
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements listed below for Pavement Materials & Aggregates (MAT) for the Division of Infrastructure Management from established and pending universal term contracts.
Universal Term Contract Purchase Agreements:
Asphalt Emulsions
Portland Cement, Ready Mix Concrete, Sand
Various Forms Asphalt Concrete
Crushed Limestone & Gravel Agg.
Winter Asphalt
Crack Sealing Product
The following Purchase Agreement associations require approval by City Council in order for the division to expend more than $100,000.00, per 329.19(g): Pavement Materials & Aggregates.
This General Budget Reservation will be used to purchase materials and supplies to maintain and repair roadways though the city.
2. FISCAL IMPACT
$700,000.00 is budgeted in object class 02 Materials & Supplies and is needed for this purchase.
3. EMERGENCY DESIGNATION
The division requests emergency designation for the legislation so as to avoid delays in repairing critical transportation infrastructure.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Pavement Materials & Aggregates; and to authorize the expenditure of $700,000.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($700,000.00)
Body
WHEREAS, the Purchasing Office has established and pending Universal Term Contract Purchase Agreements for Pavement Materials & Aggregates; and
WHEREAS, the Pavement Materials & Aggregates Purchase Agreements are used to purchase materials and supplies to maintain and repair roadways though the city; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Pavement Materials & Aggregates for the preservation of public health, peace, property, safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Pavement Materials & Aggregates from established or pending universal term contracts.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $700,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund) in object class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor be and hereby is authorized to make any/all other accounting changes for the transactions discussed within this ordinance that are construed by the City Auditor to be reasonably consistent with the intent of this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.