Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS). Previously the City entered into a three year ESRI enterprise agreement in 2015, authorized by ordinance 0245-2015, passed February 9, 2015. The City is entering into a new three year ESRI enterprise agreement. The most recent contract was authorized by ordinance 0411-2017, passed March 13, 2017, through purchase order PO055600. This ordinance will authorize the first year of the new three year agreement for the coverage term period from April 15, 2018 to April 14, 2019, at a cost of $250,000.00.
The City’s GIS system supports several business applications utilized by city residents and city employees. The applications include but are not limited to: crime mapping, snow and ice operation applications, Capital Improvement Projects mapping, Utility dashboards, Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products. This enterprise agreement will enable the City to continue to access ESRI maintenance and support for its current portfolio of ESRI software. The agreement will also enable the City unlimited licensing to the most heavily used ESRI software products, enabling the City to more cost-effectively meet emerging City GIS technology needs.
The City’s technology standard for GIS software is ESRI ArcGIS. ESRI is the sole provider of licensing, maintenance and support for its GIS software products. As such, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.
FISCAL IMPACT:
In 2016 and 2017, $210,000.00 was legislated each year with ESRI for an enterprise license agreement/contract. Passage of this ordinance will authorize the first year (2018) of a new three year agreement/contract, in the amount of $250,000.00. The funding is budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund. This ordinance is contingent upon the passage of the 2018 City of Columbus Operating Budget.
CONTRACT COMPLIANCE:
Vendor Name: Environmental Systems Research Institute, Inc. (ESRI), DAX Account #: 010901); CC#: 95-2775732; Expiration Date: 03/07/2019
Title
To authorize the Director of the Department of Technology (DoT) to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS) in accordance with the sole source provisions of Columbus City Codes; and to authorize the expenditure of $250,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($250,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology (DoT) to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS); and
WHEREAS, previously the City entered into a three year ESRI enterprise agreement in 2015, authorized by ordinance 0245-2015, passed February 9, 2015. The most recent contract was authorized by ordinance 0411-2017, passed March 13, 2017, through purchase order PO055600; and
WHEREAS, the City is entering into a new three year ESRI enterprise agreement. This ordinance will authorize the first year of the three year agreement for the coverage term period from April 15, 2018 to April 14, 2019, at a cost of $250,000.00; and
WHEREAS, ESRI is the sole provider of licensing, maintenance and support for its GIS software products so this ordinance is being submitted in accordance with the Sole Source provisions of Columbus City Code Chapter 329; and
WHEREAS, it has become necessary in the usual daily operation of the Director of the Department of Technology to authorize the Director to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS), for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT) be and is hereby authorized to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS). This ordinance will authorize the first year of a new three year agreement, for the coverage term period from April 15, 2018 to April 14, 2019, at a cost of $250,000.00.
SECTION 2: That the expenditure of $250,000.00 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 0366-2018 EXP):
Dept: 47 |Div.: 47-02|Obj Class: 03 |Main Account: 63945|Fund: 5100 |Sub-fund:510001|Program: IT005|Section 3: n/a | Section 4: n/a | Section 5: n/a |Amount: $250,000.00| {Software Licensing}
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this contract is being established in accordance with the sole source provisions of the Columbus City Code Chapter 329.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.