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File #: 0374-2018    Version: 1
Type: Ordinance Status: Passed
File created: 1/26/2018 In control: Finance Committee
On agenda: 2/12/2018 Final action: 2/14/2018
Title: To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Unleaded and Ethanol Fuel with Lykins Oil Co., Inc. and Benchmark Biodiesel, Inc.; to authorize the expenditure of $2.00 from the General Fund; and to declare an emergency. ($2.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTCs) for the option to purchase Unleaded and Ethanol Fuel with Lykins Oil Co., Inc. and Benchmark Biodiesel, Inc. The Division of Fleet Management is the primary user for these fuel contracts. Unleaded Fuel and Ethanol will be delivered at various City of Columbus fuel station locations throughout the City. The term of the proposed option contracts would be approximately two (2) years, expiring March 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 18, 2018.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007695). Four (4) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Lykins Oil Co., Inc., CC#005420 expires 1/19/2020, Items 1, 2, 4 and 5 (Unleaded Fuel and items related to delivery of such), $1.00
Benchmark Biodiesel, Inc., CC#002166 expires 1/26/2019, Items 3, 4 and 5 (Ethanol Fuel and items related to delivery of such), $1.00
Total Estimated Annual Expenditure: $1.4 million, Division of Fleet Management, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency in order to continue the supply of fuel past the current contract expiration date of March 31, 2018.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expen...

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