Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, to enter into a software hosting, maintenance and support contract for the CommSHOP 360 Solution software application, with MCM Technology LLC. The original contract (FL003370) was awarded to MCM Technology in 2006 (through solicitation SA002175) by authority of ordinance 1986-2006, passed December 4, 2006. The contract was most recently entered into by authority of ordinance 0642-2017, passed April 17, 2017, through purchase order PO058808. This ordinance will provide for payment of the software hosting, maintenance and support contract with the coverage period from April 1, 2018 through March 31, 2019, at a cost of $25,073.49.
The Department of Technology requires technical support and software maintenance services, from MCM Technology LLC to support ongoing operations of the City's CommSHOP 360 Solution software application, which supports the Department of Public Safety's communications systems. Without the software maintenance and support services provided by MCM Technology LLC, the City will not be able to utilize this application. Also, this agreement will allow the City to continue receiving software upgrades, support, and related services for the CommSHOP 360 Solution software application. This application manages support, maintenance, and asset tracking of the Department of Public Safety's communications systems, enhances productivity, and improves performance.
MCM Technology LLC is the sole proprietor and copyright holder of the CommSHOP 360 Solution software application. Accordingly, MCM Technology LLC is also the sole source of supply for upgrades, maintenance, support, new releases, and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Section 329.
EMERGENCY:
Emergency action is requested to immediately facilitate prompt execution of the software hosting, maintenance and support services contract before the expiration date.
FISCAL IMPACT:
In the years 2016 and 2017, the Department of Technology expended $23,406.93 and $24,343.20 respectively with MCM Technology LLC for software hosting, maintenance and support services for the CommSHOP 360 Solution software application. The 2018 cost for the hosting, maintenance and support agreement is $25,073.49. Funds totaling $26,117.00 for this expenditure were budgeted and are available within the Department of Technology, direct charge agency, information services operating fund.
CONTRACT COMPLIANCE NUMBER:
Vendor: MCM Technology LLC CC#/FID#: 06-1649467 Expiration Date: 03/29/2019
DAX Vendor Acct. #: 000391
Title
To authorize the Director of the Department of Technology to enter into a software hosting, maintenance and support contract with MCM Technology, LLC in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $25,073.49 from the Department of Technology, Information Services Operating fund; and to declare an emergency. ($25,073.49)
Body
WHEREAS, the Department of Technology (DoT), on behalf of the Department of Public Safety, has a need to enter into a contract for software hosting, maintenance and support services with MCM Technology, LLC for the CommSHOP 360 Solution software application; and
WHEREAS, the original contract (FL003370) was awarded to MCM Technology in 2006 (through solicitation SA002175) by authority of ordinance 1986-2006, passed December 4, 2006. The contract was most recently entered into by authority of ordinance 0642-2017, passed April 17, 2017, through purchase order PO058808; and
WHEREAS, the cost associated with the 2018 MCM Technology LLC agreement is $25,073.49, with a coverage term period from April 1, 2018 through March 31, 2019; and
WHEREAS, MCM Technology LLC is the sole proprietor and copyright holder of the CommSHOP 360 Solution software application and the sole source of supply for upgrades, maintenance, support, new releases, and additional copies of these products. For this reason, this ordinance is in accordance with the provisions of the sole source procurement of the Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to enter into an agreement with MCM Technology, LLC for the CommSHOP 360 Solution software application, for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into a software hosting, maintenance and support contract with MCM Technology, LLC for the CommSHOP 360 Solution software application on behalf of the Department of Public Safety, with a coverage term period from April 1, 2018 through March 31, 2019, in the amount of $25,073.49.
SECTION 2: That the expenditure of $25,073.49 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 0232-2018 EXP):
Dept.: 47 |Div.: 47-01|Obj Class: 03 |Main Account: 63946|Fund: 5100 |Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS01|Section 5: IT1217 (Support Services} |Amount: $25,073.49| {CommSHOP 360 Maintenance & Support}
SECTION 3: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code Chapter 329.
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.