Explanation
BACKGROUND: This legislation will authorize the Director of the Department of Technology to enter into a contract for software maintenance and support on the Crime Lab Information Management System from JusticeTrax, Inc. This is the Division of Police’s forensic Crime Lab Information Management System (LIMS-Plus) that allows evidence transfers to be performed quicker through use of electronic tracking. The original contract (EL011134) was authorized by ordinance 1412-2010 on October 18, 2010 in accordance with Solicitation Number SA003600. The most recent agreement was entered into by authority of ordinance 0640-2017, passed March 27, 2017, through purchase order PO055165. In addition, the Division of Police purchased six (6) new licenses authorized by ordinance 2538-2017, passed by City Council October 16, 2017 established through PO088276, bringing the total license count from (35) to (41). This ordinance is for the coverage term period March 16, 2018 through March 16, 2019, for software maintenance and support on (41) licenses, at a cost of $25,830.00.
The Crime Lab Information Management System is a proprietary system from JusticeTrax, Inc. As such, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus, Code Section 329.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In the years 2016 and 2017, the Department of Technology expended $25,200.00 each year for software maintenance and support. This year the cost is $25,830.00 for software maintenance and support services. Funds totaling $26,960.00 are budgeted and available within the Department of Technology, direct charge agency, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor: JusticeTrax, Inc. CC#: 86-0960454 Expiration Date: 03/8/2019
(DAX Ven...
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