Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to enter into a contract for maintenance and support of the Time and Attendance System (LIONS) from Orion Communications. The Division of Police uses this system for the processing of timesheet information, leave and overtime requests, personnel data and scheduling, and reporting. The original contract (EL014869) was authorized by ordinance 1320-2013 on June 27, 2013 in accordance with Solicitation Number SA004597. The original contract included the option to renew for four (4) additional one (1) year terms. This will be the fourth of the four allowable renewals for the maintenance and support of the Time and Attendance System (LIONS). The term period will be March 24, 2018 through March 24, 2019, at a cost of $30,012.00. The agreement was most recently entered into by authority of ordinance 0165-2017, passed February 27, 2017, through purchase order PO051651.
This ordinance also authorizes the Director of the Department of Technology to enter into a contract for maintenance and support of the Time and Attendance System (LIONS) for the "Accrual Import from Payroll Interface" and "Accrual Import from Payroll Installation" for the coverage term period from March 24, 2018 through March 24, 2019, at a cost of $3,300.00. The agreement was most recently entered into by authority of ordinance 0165-2017, passed February 27, 2017, through purchase order PO051651.
The total cost for maintenance and support services for Time and Attendance System, the "Accrual Import from Payroll Interface" and "Accrual Import from Payroll Installation" is $33,312.00.
CONTRACT COMPLIANCE NUMBER:
Vendor: ORION Communications Vendor FID#: 75-2768150 Expiration Date: 11/13/2019
(DAX Vendor Acct. # 010143)
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to fac...
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