Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police to enter into a contract with Asysco, Inc. for software licensing, maintenance and support services for the criminal history system. The original agreement (EL014042) was authorized by ordinance 0326-2013, passed March 4, 2013, in award of solicitation SA004601. The most recent contract was authorized by ordinance 0434-2017, passed March 13, 2017, through purchase order PO057421. The term period for this contract will be from March 15, 2018 to March 14, 2019, and will provide service at a cost of $25,910.54 for software license and maintenance and support.
This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.
EMERGENCY:
Emergency action is requested to expedite authorization of these contracts in order to facilitate and maintain uninterrupted services from the suppliers.
FISCAL IMPACT:
In 2016 and 2017, funding in the amount of $25,250.00 and $25,502.50 respectively, was expended with Asysco, Inc., for software licensing, and maintenance and support services for the criminal history system. Passage of this 2018 ordinance will authorize the expenditure of $25,910.54, for software licensing, maintenance and support services, for the criminal history system. Funding in the mount of $27,290.00 was budgeted within the Department of Technology, Direct Charge Agency, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: Asysco, Inc. F.I.D. #/C.C. #: 73-1626119 Expiration Date: 02/20/2020
DAX Vendor Acct. #:009992
Title
To authorize the Director of the Department of Technology (DoT) to enter into a contract with Asysco, Inc. for software licensing, maintenance and support services, for the criminal history system, in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $25,910.54 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($25,910.54)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to enter into a contract with Asysco, Inc. for software licensing, maintenance and support services for the criminal history system; and
WHEREAS, the original agreement (EL014042) was authorized by ordinance number 0326-2013, passed March 4, 2013, in award of solicitation SA004601. The most recent contract was authorized by ordinance 0434-2017, passed March 13, 2017, through purchase order PO057421. The term period for this contract will be from March 15, 2018 to March 14, 2019 at a cost of $25,910.54, for the software license and maintenance and support; and
WHEREAS, this ordinance is being submitted in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, an emergency exists in the daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Director of the Department of Technology, on behalf of the Department of Public Safety to enter into an agreement with Asysco, Inc., for software licensing, maintenance and support for the criminal history system, for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, Division of Police, be and is hereby authorized to enter into a contract with Asysco, Inc., for software licensing, maintenance and support services for the criminal history system. The term coverage will be from March 15, 2018 to March 14, 2019, at a cost of $25,910.54, which includes a software license and maintenance and support.
SECTION 2: That the expenditure of $25,910.54 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 0346-2018 EXP):
Dept.: 47 |Div. 47-01|Obj. Class: 03 |Main Account: 63945|Fund: 5100 |Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS01|Section 4: IT1215 {Police}| |Amount: $15,546.32| {software licensing}
Dept.: 47 |Div.: 47-01|Obj Class: 03 |Main Account: 63946|Fund: 5100 |Sub-fund: 510001|Program: CW001|Section 3:470104| Section 4:IS01|Section 4: IT1215 {Police}| |Amount: $10,364.22|
{maintenance and support}
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this agreement is being entered into in accordance with the sole source provisions of the City of Columbus Code, Chapter 329.
SECTION 6: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.