Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with General Temperature Control, Inc. for the Jackson Pike Waste Water Treatment Plant Heating, Ventilation, and Air Conditioning (HVAC) Replacement Part 1 Project, CIP 650260-102010. The Jackson Pike Waste Water Treatment Plant HVAC System Replacement Part 1 will replace aged HVAC equipment that is beyond its service life. The unit being replaced with the contract is located in the Jackson Pike incinerator building. Repair parts for the existing unit can no longer be obtained.
PROJECT TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 280 days from the date that a Notice to Proceed (NTP) is given by the City.
PROCUREMENT INFORMATION: The Division advertised for competitive bids for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received one (1) bid on December 6, 2017 from:
|
Vendor Name |
Compliance No. |
EXP: Date |
Type |
City |
State |
|
General Temperature Control, Inc. |
31-1201236 |
4/6/2018 |
MAJ |
Amanda |
OH |
EMERGENCY DESIGNATION: Emergency action is not requested at this time.
CONTRACT COMPLIANCE NO: 31-1201236 | MAJ | 4/18/2018 | DAX #004830
ECONOMIC / ENVIRONMENTAL IMPACT: Updating to a new HVAC unit will provide better energy efficiency, reduced heating cost, and prevent negative impacts from failure of the current units.
FISCAL IMPACT: This legislation authorizes the transfer of $169,000.00 and expenditure of $498,000.00 within the Sanitary Sewer General Obligation Bond Fund 6109 and amends the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with General Temperature Control, Inc. for the Jackson Pike Waste Water Treatment Plant Heating, Ventilation, and Air Conditioning (HVAC) Replacement Part 1 Project; to authorize the transfer of $169,000.00 and expenditure of $498,000.00 within the Sanitary Sewer General Obligation Bond Fund; to amend the 2017 Capital Improvements Budget. ($498,000.00)
Body
WHEREAS, the Division of Sewerage and Drainage advertised for competitive bids for the subject services and received one (1) bid for the Jackson Pike Waste Water Treatment Plant HVAC Replacement Part 1 Project, CIP 650260-102010; and
WHEREAS, it was determined that General Temperature Control, Inc. should be awarded the project based on the results of the Bid Tabulation and Quality Factor Form evaluation; and
WHEREAS, it is necessary to authorize the transfer of $169,000.00 within the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the expenditure of up to $498,000.00 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a construction contract with General Temperature Control, Inc. for the Jackson Pike Waste Water Treatment Plant HVAC Replacement Part 1 Project, CIP 650260-102010, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a construction contract with General Temperature Control, Inc., 970 W. Walnut St., Amanda OH 43102, for the Jackson Pike Waste Water Treatment Plant HVAC Replacement Part 1 Project, CIP 650260-102010, in the amount of $498,000.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $169,000.00 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of $498,000.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2017 Capital Improvements Budget is hereby amended as follows:
Fund | Project No. | Project Name | Current Authority | Revised Authority | (Change)
6109 | P650260-103000 | Southerly WWTP Small Cap. Projects | $350,000 | $181,000.00 | (-$169,000)
6109 | P650260-102010 | Jackson Pike WWTP HVAC Repl. Part 1 Project | $329,000 | $498,000 | (+$169,000)
SECTION 5. That the said firm, General Temperature Control, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.