Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the agreements for the 2017 - 2019 General Engineering Services - Water Distribution Group Project, with HDR Engineering, Inc. (Contract No. 2150) and ms consultants, inc. (Contract No. 2151), Capital Improvements Project Number 690528-100002.
HDR Engineering: Work performed under the original contract included design services for replacement of the 24-inch water main along Olentangy Road from Lane Avenue to Old Ackerman Rd. Work items consisted of all field investigations, surveying, and all other professional design services as necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to this project.
ms consultants, inc.: Work performed under the original contract included metallurgical testing of a 20-inch water main, a 3D scan of the Joyce Tank and murals to support the 2018 tank painting project, a Preliminary Design Report for the Morse West Booster Station, and water main design services S Ave and Town Street. Work items consisted of all field investigations, surveying, and all other professional design services as necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to these projects.
The general purpose of this contract (modification #1) is to provide general engineering services to the Division of Water, Water Distribution Engineering, on an “as-needed” basis. Work items shall consist of field investigations, surveying, and other professional design services as necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to various water distribution and facility projects.
The Community Planning Areas are dependent on project assigned.
1.1 Amount of additional funds to be expended: $500,000.00
Original Contract Amount (HDR): $ 250,000.00 PO042583 (replaced by PO053669)
Original Contract Amount (ms): $ 250,000.00 PO042588 (replaced by PO053656)
Modification No. 1 (current) $ 500,000.00
Modification No. 2 (future) $ 500,000.00
Total (Orig. + Mods 1-2) $1,500,000.00
1.2. Reasons additional goods/services could not be foreseen:
This is a planned modification as indicated in the original authorizing legislation under Ordinance No. 2845-2016.
1.3. Reason other procurement processes are not used:
The original professional services agreement was bid out and planned for a total of 3 annual agreements (1 original and two modifications). This is the first modification.
1.4. How cost of modification was determined:
Both General Engineering Services agreements are $250,000.00 each, for a combined total of $500,000.00. $500,000.00 is budgeted in 2018 and 2019 for annual modifications. This is the first modification to the agreements.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: These agreements will allow the Division to perform miscellaneous engineering tasks on an as-needed basis. Outreach and environmental impact are unknown since the exact type and location of work are unknown at this time.
3. CONTRACT COMPLIANCE INFO:
HDR Engineering, Inc.: 47-0680568, expires 8/1/18, MAJ, DAX #8851
ms consultants, inc.: 34-6546916, expires 2/18/20, MAJ, DAX #6998
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HDR Engineering, Inc. nor ms consultants, inc.
4. FUTURE MODIFICATION: There is expected to be one additional modification to the agreements which will contain the same services as Modification No. 1 (current).
5. FISCAL IMPACT: There are sufficient funds within the Water G.O. Voted Bonds Fund for these expenditures.
Title
To authorize the Director of Public Utilities to enter into planned contract modifications of the 2017 - 2019 General Engineering Services - Water Distribution Group agreements with HDR Engineering, Inc. and ms consultants, inc.; for the Division of Water; and to authorize an expenditure up to $500,000.00 within the Water G.O. Voted Bonds Fund. ($500,000.00)
Body
WHEREAS, Contract No’s PO042583 (replaced by PO053669) (HDR Engineering, Inc.) and PO042588 (replaced by PO053656) (ms consultants, inc.) were authorized by Ordinance No. 2845-2016, passed December 5, 2016, were executed on January 15, 2017, and approved by the City Attorney on January 10, 2017 for the 2017 - 2019 General Engineering Services - Water Distribution Group Project; and
WHEREAS, the original professional services agreements were bid out and planned for a total of 3 annual agreements (1 original and two modifications). This is the first modification; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water G.O. Voted Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the agreements for the 2017 - 2019 General Engineering Services - Water Distribution Group Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the agreements for the 2017 - 2019 General Engineering Services - Water Distribution Group Project, with HDR Engineering, Inc. and ms consultants, inc., in an amount up to $250,000.00 each.
SECTION 2. That these contract modifications are in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the expenditure of $500,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.