Explanation
1. BACKGROUND
The Division of Infrastructure Management is engaged in the Alley Rehabilitation project for the rehabilitation of city alleys. As part of this project, Division of Infrastructure Management crews will perform work such as clearing, surface grading, leveling, drainage improvements, and selective repaving.
The cost incurred by the Street Construction Maintenance and Repair Fund for city staff and equipment associated with these alley improvements will be tracked by the division. This legislation authorizes reimbursement to the Street Construction Maintenance and Repair Fund, for capital improvement labor and equipment associated with this alley rehabilitation project. It is necessary to establish funding in the amount of $1,602,048.95 for this purpose.
The rehabilitation of these alleys require several commodities. The Purchasing Office has solicited formal competitive bids for the purchase of these commodities and has established universal term contracts (UTC).
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements listed below for Pavement Materials & Aggregates for the Division of Infrastructure Management from established and pending universal term contracts.
Universal Term Contract Purchase Agreements:
Asphalt Emulsions
Portland Cement
Various Asphalt Concrete
Crushed Limestone & Gravel Agg.
Winter Asphalt
Crack Sealing Product
The following Purchase Agreement associations require approval by City Council in order for the division to expend more than $100,000.00, per 329.19(g): Pavement Materials & Aggregates.
As part of the rehabilitation of these alleys a variety of construction debris will be collected and will require disposal. The division plans to dump debris gathered from the project at the landfill operated by the Solid Waste Authority of Central Ohio. It is necessary to establish funding in the amount of $75,000.00 for this activity. The Division is required to dispose of construction debris with SWACO due to the city's contractual relationship with SWACO.
This legislation authorizes the expenditure of $2,177,048.95 from the Streets and Highways G.O. Bond Fund for the purchase of the above mentioned materials, tipping fees and reimbursement to the Street Construction Maintenance and Repair Fund for personnel and equipment expenditures associated with the 2018 alley rehabilitation project.
2. FISCAL IMPACT
Funding for this expenditure totals $2,177,048.95 and is available within the 2017 Streets and Highway G.O. Bond fund No. 7704. An amendment to the 2017 Capital Budget and an increase in budget appropriation to match the available cash is necessary to establish sufficient budget authority for the project.
3. EMERGENCY DESIGNATION
Emergency legislation is requested to have funding available for this project so materials purchases can be made at the earliest possible time.
Title
To amend the 2017 Capital Improvement Budget; To authorize appropriation and expenditure within the Streets and Highway GO Bond fund; To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Pavement Materials & Aggregates; to authorize the Director of Public Service to establish purchase orders with SWACO for tipping at the SWACO landfill for debris related to this project; to authorize the Director of Public Service to expend $2,177,048.95 or so much thereof as may be necessary to reimburse the Street Construction, Maintenance and Repair Fund for personnel and equipment associated with the Alley Rehabilitation Project, to buy required commodities and pay tipping fees; and to declare an emergency. ($2,177,048.95)
Body
WHEREAS, the Division of Infrastructure Management is engaged in a project to rehabilitate city alleys; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to reimburse the Street Construction, Maintenance and Repair Fund for the cost of labor and equipment utilized for this project; and
WHEREAS, it is necessary to purchase several commodities to be used for this project; and
WHEREAS, the Purchasing Office has established and pending Universal Term Contract Purchase Agreements for Pavement Materials & Aggregates; and
WHEREAS, Purchase Agreement associations require approval by City Council in order for the division to expend more than $100,000.00, per 329.19(g): Pavement Materials & Aggregates; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Pavement Materials & Aggregates; and
WHEREAS, it is necessary to dispose of debris collected during this project; and
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish purchase orders with SWACO for tipping fees; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to establish funding for the purchase of these materials to maintain the project schedule thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / CIB Amount / Change / CIB amount as amended
7704 / P530104-100004 / Alley Rehab - Misc / $1,582,543 / +$594,507 / $2,177,050 (cancellations)
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate $3,899.46 in the Streets and Highway GO Bond Fund, Fund 7704, within the Department of Public Service per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $1,500,000.00 or so much thereof as may be needed, is hereby authorized between divisions within fund 7704 the Street and Highway GO Bond Fund per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Pavement Materials & Aggregates for the Alley Rehabilitation Project for the Division of Infrastructure Management.
SECTION 5. That the Director of Public Service be and hereby is authorized to establish a purchase order with the Solid Waste Authority of Central Ohio, Department 1833, Columbus, Ohio 43271, in an amount not to exceed $75,000.00 for payment of refuse tipping fees for debris related to this project.
SECTION 6. That for the purpose of reimbursing the Street Construction Maintenance and Repair fund, purchasing various commodities from established universal term contracts and paying for the disposal of construction debris for said alley rehabilitation work, the sum of $2,177,048.95 is hereby authorized to be expended in Fund 7704 Street and Highway GO Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.