Explanation
Background: This legislation authorizes the Director of Finance and Management to execute those documents necessary to enter into a First Amendment to the Lease Agreement with The Center for Child and Family Advocacy at Nationwide Children’s Hospital dba The Center for Family Safety and Healing for the lease of 3,328 square feet of office space located at 655 Livingston Avenue, Columbus, Ohio to add five (5) automatic consecutive one (1) year renewal terms the first commencing March 1, 2018 and terminating February 28, 2019, and with each subsequent renewal subject to the appropriation of funds by City Council and the certification of funds availability by the City Auditor. The City currently leases approximately 3,328 square feet square feet of office space located at 655 Livingston Avenue for the Columbus Division of Police, Special Victims Bureau at The Center for Child and Family Advocacy at Nationwide Children’s Hospital dba The Center for Family Safety and Healing (hereinafter “CCFA”), to enable Special Victims Bureau staff to be co-located with staff of Franklin County Children Services, the Franklin County Prosecutor, the Franklin County Sheriff, and the Columbus Coalition Against Family Violence to collaboratively provide services for assessment, treatment, protection of victims of child abuse and domestic violence and for investigation and prosecution of child abuse and domestic violence cases.
The last renewal term of the current Lease Agreement expires on February 28, 2018. The Columbus Division of Police and CCFA wish to extend the lease term by adding five (5) automatic consecutive one (1) year renewal terms thus requiring the execution of a First Amendment to Lease Agreement to extend the term. The first extended renewal term will commencing March 1, 2018 and terminate February 28, 2019. The rent for the first extended renewal term will be $42,332.16 which is an increase of three percent over the 2017 annual rent.
Emergency action is requested so that the Columbus Division of Police, Special Victims Bureau may continue occupancy without interruption.
Fiscal Impact: Funding for the payment of annual rent in the amount of $42,332.16 for the first extended renewal term of the lease, March 1, 2018 through February 28, 2019, is budgeted in the 2018 Special Income Tax Fund. In 2017, $42,000.00 was expended for this lease.
Title
To authorize the Director of Finance and Management to execute those documents necessary to enter into a First Amendment to the Lease Agreement by and between the City of Columbus and The Center for Child and Family Advocacy at Nationwide Children’s Hospital dba The Center for Family Safety and Healing; to authorize the appropriation and expenditure of $42,332.16 from the 2018 Special Income Tax Fund; and to declare an emergency. ($42,332.16)
Body
WHEREAS, the Department of Finance and Management, through its Real Estate Management Office, leases office space located at 655 Livingston Avenue on behalf of the Columbus Division of Police for offices of the Special Victims Bureau; and
WHEREAS, the current lease is in its final renewal term and the Columbus Division of Police desires to continue to operate offices for the Special Victims Bureau at 655 Livingston Avenue, therefor making it necessary for the City to enter into a First Amendment to Lease Agreement with the Landlord to provide for additional renewal terms to continue occupancy; and
WHEREAS, the City desires to enter into First Amendment to Lease Agreement with The Center for Family Safety and Healing at Nationwide Children's Hospital, to provide for an additional five (5) automatic consecutive one (1) year renewal terms the first extended renewal commencing March 1, 2018 and terminating February 28, 2019; and
WHEREAS, funding for the payment of rent for the first renewal term under the First Amendment to Lease Agreement is provided for within the approved 2018 Special Income Tax Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to execute those documents necessary to enter into a First Amendment to the Lease Agreement with The Center for Child And Family Advocacy at Nationwide Children’s Hospital, dba The Center for Family Safety and Healing, to extend the lease term , thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be, and hereby is, authorized to execute those documents, as approved by the Department of Law, Division of Real Estate, necessary to enter into a First Amendment to the Lease Agreement, by and between the City of Columbus, and The Center for Child And Family Advocacy at Nationwide Children’s Hospital, dba The Center for Family Safety and Healing, to extend the term of the Lease for 3,328 square feet of office space located at 655 E. Livingston Avenue to provide for an additional five (5) automatic consecutive one (1) year renewal terms, and to amend any other terms as may be necessary.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $42,332.16 is appropriated in Fund 4430 Special Income Tax Fund in Object Class 03, Lease or Rental of Property or Building, per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $42,332.16, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized in Fund 4430 Special Income Tax Fund in Object Class 03, Lease or Rental of Property or Building, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies appropriated in Section 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to ensure that payment of this contract is properly accounted for and recorded accurately on the city's financial record and to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.