Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify an existing Universal Term Contract (UTC) for the option to obtain Retail Fleet Fuel Credit Card Services with Speedway LLC. This contract provides for fueling services for City fleet units at designated petroleum dealers within Ohio through the use of a retail credit card and is managed by the Division of Fleet Management. The Vendor Speedway LLC has contracted their card servicing to FleetCor Technologies Operating Company, LLC. This modification is necessary to authorize payments under this contract to be paid directly to FleetCor Technologies Operating Company, tax id 72-1074903. The contract, FL005403, was established in accordance with Request for Proposal SA004359 and will expire July 31, 2018.
The Department of Finance and Management, Fleet Maintenance must obtain approval to expend from their own budgeted funds for their estimated expenditures. This is a procedural change within Speedway LLC for payment purposes only, no other funds or changes are necessary.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency to ensure uninterrupted access to fueling locations throughout Ohio.
FISCAL IMPACT: No funding is required to modify the option contract. The Department of Finance and Management must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify the contract for the option to purchase Retail Fleet Fuel Credit Card Services with Speedway LLC, and to declare an emergency. (REPEALED BY ORD. 2935-2018; PASSED 11/5/2018)
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Retail Fleet Fuel Credit Card Services for use citywide as managed by the Division of Fleet Management; and
WHEREAS, it is necessary to modify the existing Universal Term Contract with Speedway, LLC to authorize payments to be made directly to FleetCor Technologies Inc., FID 72-1074903; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a Universal Term Contract with Speedway, LLC for the option to obtain Retail Fleet Fuel Credit Card Services, thereby preserving the public health, peace, property, safety, and welfare; now , therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract for option to obtain Retail Fleet Fuel Credit Card Services with Speedway LLC.
SECTION 2. That this modification is in accordance with relevant provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.