Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing 2017 Concrete Rehabilitation project and to provide payment for construction administration and inspection services.
This contract consists of potentially repairing 25 concrete streets. The work consists of repairing and replacing concrete slabs, sawing, sealing concrete joints, and other such work as may be necessary to complete the contract, in accordance with the plans 1824 Drawer A and specifications set forth in the Invitation For Bid (IFB).
The estimated Notice to Proceed date is March 5, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Nine bids (all majority) were received on December 12, 2017 and tabulated on December 13, 2017, as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
G & G Concrete Construction, LLC $2,171,620.71 Columbus, OH Majority
Trucco Construction Co., Inc. $2,187,698.36 Delaware, OH Majority
Strawser Paving Company $2,231,988.01 Columbus, OH Majority
Newcomer Concrete Services, Inc. $2,246,747.57 Norwalk, OH Majority
Columbus Asphalt Paving Inc. $2,261,897.40 Columbus, OH Majority
Complete General Construction $2,477,633.39 Columbus, OH Majority
Decker Construction Company $2,530,135.22 Columbus, OH Majority
Danbert, Inc $2,580,399.83 Plain City, OH Majority
Shelly & Sands, Inc. $3,010,135.06 Columbus, OH Majority
Award is to be made to G & G Cement Contractors as the lowest responsive and responsible and best bidder. The contract amount will be $2,171,620.71. The amount for construction administration and inspection services will be $195,445.86. The total legislated amount is $2,367,066.57.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G & G Cement Contractors.
2. CONTRACT COMPLIANCE
The contract compliance number for G & G Cement Contractors is CC023297, Vendor Number 023297, and expires 9/13/19.
3. Pre-Qualification Status
G & G Cement Contractors and all proposed trades subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this project is available in the Department of Public Service 2017 Capital Improvements Budget. An amendment is necessary to establish sufficient authority and cash for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season to ensure the safety of the travelling public and to meet the contract completion date of August 31, 2018, thereby preserving the public health, peace, property, safety and welfare.
Title
To amend the 2017 Capital Improvement Budget; to authorize and direct the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with G & G Cement Contractors in connection with the Resurfacing 2017 Concrete Rehabilitation project; to authorize the expenditure of up to $2,367,066.57 from the Streets and Highways Bonds Fund to pay for the project; and to declare an emergency. ($2,367,066.57)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Resurfacing 2017 Concrete Rehabilitation project consisting of potentially repairing 25 concrete streets by repairing and replacing concrete slabs, sawing, sealing concrete joints, and other such work as may be necessary to complete the contract; and
WHEREAS, G & G Cement Contractors will be awarded the contract for the Resurfacing 2017 Concrete Rehabilitation project; and
WHEREAS, it is necessary to provide for payment of the contract and for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessary to authorize the Director to enter into contract with G & G Cement Contractors so the work can be completed on schedule to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvement Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530282-100000 / Resurfacing - Resurfacing Projects (Voted Carryover) / $1,074,259.00 / $597,771.00 / $1,672,030.00 (to match cash)
7704 / P530282-100000 / Resurfacing - Resurfacing Projects (Voted Carryover) / $1,672,030.00 / ($1,672,030.00) / $0.00
7704 / P530282-100072 / Resurfacing - Preventive Surface Treatments - Crack Seal (Voted 2016 Debt SIT Supported) / $750,000.00 / ($695,037.00) / $54,963.00
7704 / P530282-992017 / Resurfacing - 2017 Concrete Rehabilitation (Voted Carryover) / $0.00 / $1,672,030.00 / $1,672,030.00
7704 / P530282-992017 / Resurfacing - 2017 Concrete Rehabilitation (Voted 2016 Debt SIT Supported) / $0.00 / $695,037.00 / $695,037.00
SECTION 2. That the transfer of $2,367,066.57, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund) from Dept-Div 5912 (Division of Design and Construction), Project P530282-100000 (Resurfacing - Resurfacing Projects), object class 06 (Capital Outlay), and Dept-Div 5912 (Division of Design and Construction), Project P530282-100072 (Resurfacing - Preventive Surface Treatments - Crack Seal), object class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P530282-992017 (Resurfacing - 2017 Concrete Rehabilitation), object class 06 (Capital Outlay).
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with G & G Concrete Construction, LLC, 2849 Switzer Avenue, Columbus, Ohio, 43219, for the construction of the Resurfacing - 2017 Concrete Rehabilitation project in an amount up to $2,171,620.71, or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for the necessary inspection costs associated with the project up to a maximum of $195,445.86.
SECTION 4. That the expenditure of $2,367,066.57, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530282-992017 (Resurfacing - 2017 Concrete Rehabilitation), object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.