Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to Spartan Motors USA Inc. for the purchase of up to six (6) chassis axle/suspension upgrades for the Division of Fire emergency response vehicles. Spartan Motors USA Inc. is the sole source provider of these chassis axle/suspension parts. The Division of Fire has a need to replace existing chassis/axle suspension ugrades in up to six (6) emergency response vehicles, at a cost of $42,567.79/chassis upgrade, $255,406.74 total, which includes the chassis/axle suspension upgrades and all related parts.
Bid Information: Spartan Motors USA Inc. is the sole source provider of all chassis axle/suspension upgrades and related parts.
Contract Compliance: Spartan Motors USA Inc. FID #46-0416545
Emergency Designation: This legislation is to be declared an emergency measure so that the upgrades to these emergency response vehicles can commence as soon as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $255,406.74 for the purchase of chassis axle/suspension upgrades and related parts, on behalf of the Department of Public Safety, Division of Fire; funding exists within the Fire Division's Safety Bond Fund for this purchase.
Title
To authorize and direct the Director of Finance and Management to issue a purchase order to Spartan Motor USA Inc. for the purchase of chassis/axle suspension upgrades for emergency response vehicles for the Division of Fire in accordance with the sole source procurement provisions of City Code Chapter 329; to expend $255,406.74 from the Safety Bond Fund; and to declare an emergency. ($255,406.74)
Body
WHEREAS, the Division of Fire needs to purchase chassis axle/suspension upgrades for its emergency response vehicles from Spartan Motors USA Inc., the sole provider of Spartan parts and service; and,
WHEREAS, for the aforementioned reasons, it is now necessary for the Director of Finance and Management to issue a purchase order to Spartan Motors USA Inc. for the purchase of chassis/axle suspension upgrades, in accordance with the sole source procurement provisions of the Columbus City Code; and,
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to purchase said upgrades, for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized and directed to issue a purchase order to Spartan Motors USA Inc. in accordance with the sole source provisions of Chapter 329 of the City Code for chassis axle/suspension ugrades to Division of Fire emergency response vehicles.
SECTION 2. That the expenditure of $255,406.74, or so much thereof as may be necessary for the purchase of these upgrades be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.