Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Bomar Construction Company for relocation of the City Treasurer Cashier/Tellers Office.
This legislation authorizes a contract for relocation of the City Treasurer Cashier/Tellers Office to the previous Sinking Fund Office, located on the first floor in City Hall. This relocation will improve office space efficiency in City Hall by better aligning the space needs of City Treasurer staff and visiting customers. The project will also allow for the restoration of the west entrance to make it consistent with the original layout of City Hall. This project will include, but is not limited to, flooring, countertops, door hardware, and wireless Matrix security system improvements.
Formal bids were solicited and the city received two bids on January 10, 2018 as follows (1 *FBE, 0 MBE):
*Bomar Construction Company $47,619.00
R.W. Setterlin Building Company $61,425.00
The Office of Construction Management recommends the bid be made to the most responsive and responsible bidder, Bomar Construction Company.
Bomar Construction Company Contract Compliance No. 31-1430310, expiration date November 30, 2020.
Fiscal Impact: This legislation authorizes the expenditure of $47,619.00 from the Construction Management Capital Improvement Fund with Bomar Construction Company for relocation of the City Treasurer Cashier/Tellers Office. The Finance Department budgeted $50,000.00 for this project within the Finance and Management capital budget.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Bomar Construction Company for relocation of the City Treasurer Cashier/Tellers Office; and to authorize the expenditure of $47,619.00 from the Construction Management Capital Improvement Fund. ($47,619.00)
Body
WHEREAS, the Office of Construction Management solicited formal competitive bids for relocation of the City Treasurer Cashier/Tellers Office; and
WHEREAS, Bomar Construction Company was deemed the lowest, most responsive and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $47,619.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Finance Management Director to enter into a contract with Bomar Construction Company for relocation of the City Treasurer Cashier/Tellers Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Bomar Construction Company for relocation of the City Treasurer Cashier/Tellers Office.
SECTION 2. That the expenditure of $47,619.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund, Object Class 06 Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.