Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Mainline Mechanical Joint Fittings with Core & Main LP, and Ferguson Enterprises, Inc. The Division of Water is the primary user for Joint Fittings that are used to repair and maintain water lines within the City of Columbus. The term of the proposed option contracts would be approximately three years, expiring March 31, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 1, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007704). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Core & Main LP, CC# 000148 expires 2/1/2020, Items #1-131, 134, 135, 139, 141, 142, 144-146, 148, & 151-195; $1.00
Ferguson Enterprises Inc., CC#009189 expires 10/25/2019, Items# 197-207; $1.00
No bids were received on Items# 132, 133, 136-138, 140, 143, 147, 149, 150, 196, & 208-210; these items will be requested through a bid process on an as needed basis.
Total Estimated Annual Expenditure: $150,000.00, Division of Water, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance due to the current contract expiring on March 31, 2018 and the need to have products available to maintain water lines.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Mainline Mechanical Joint Fittings with Core & Main LP and Ferguson Enterprises Inc.; to authorize the expenditure of $2.00 from the General Fund; and to declare an emergency. ($2.00).
Body
WHEREAS, the Mainline Mechanical Joint Fittings UTC will provide for the purchase of Joint fittings and Gland packs used to repair and maintain water lines; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 1, 2018 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Mainline Mechanical Joint Fittings, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Mainline Mechanical Joint Fittings in accordance with Request for Quotation RFQ007704 for a term of approximately three years, expiring March 31, 2021, with the option to renew for one (1) additional year, as follows:
Core & Main LP., Items# 1-131, 134, 135, 139, 141, 142, 144-146, 148, & 151-195; $1.00
Ferguson Enterprises Inc., Items# 197-207; $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000841.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part of hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.