Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with the Complete General Construction Company in the amount of $2,828,996.00 for the 2017 General Construction Contract, CIPs: 650745-100009 and 610500-100001. The work consists of raising manhole frames, reconstructing manholes to grade, sewer point repairs and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications.
2. PROJECT TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 365 days from the date that a Notice to Proceed (NTP) is issued by the City. Due to the nature of the contract, the completion date may be extended as funds remain.
3. PROCUREMENT INFORMATION: In accordance with the procedures set forth in the overall provisions of Section 329 Columbus City Code four bids were received and opened on January 24, 2018 at the Department of Public Utilities, 910 Dublin Road facility. The bids are listed below:
Name C.C. No Expires Vendor # City/State Status
Complete General Const. 31-4366382 08/31/2019 006056 Columbus, OH MAJ
George J. Igel & Company 31-4214570 04/13/2019 006024 Columbus, OH MAJ
Darby Creek Excavating 31-1345111 02/19/2018 005129 Circleville, OH MAJ
Shelly & Sands 31-4351261 12/21/2019 006043 Columbus, OH MAJ
The Engineer's construction cost estimate was $3,098,220.00
Complete General Construction Co. was selected based on the Bid Tabulation and Quality Factor Form review.
4. CONTRACT COMPLIANCE NO.: 31-4366382 | Exp. 08/31/2019 | MAJ | Vendor#: 006056
5. EMERGENCY DESIGNATION: An emergency designation is not requested for this legislation.
6. ECONOMIC IMPACT: This project was initiated to respond to emergency needs and miscellaneous sanitary and storm sewer structural repairs and installations as directed by the Division of Sewerage and Drainage.
7. FISCAL IMPACT: This ordinance authorizes the transfer of $177,496.00 within and the expenditure of up to $1,907,496.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109; a transfer within and expenditure of up to $183,642.00 from the Stormwater Water Build America Bond Fund 6201; a transfer within and expenditure of up to $737,858.00 from the Stormwater Recovery Zone Super Build America Bond Fund 6202; and amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with the Complete General Construction Company for the 2017 General Construction Contract for the Division of Sewerage and Drainage; to authorize the transfer of $177,496.00 within and the expenditure of up to $1,907,496.00 from the Sanitary Sewer General Obligation Bond Fund; to authorize a transfer within and expenditure of up to $183,642.00 from the Storm Build America Bond Fund; to authorize the transfer within and expenditure of up to $737,858.00 from the Storm Recovery Zone Super Build America Bond Fund; and to amend the 2017 Capital Improvements Budget. ($2,828,996.00)
Body
WHEREAS, the Division of Sewerage and Drainage has determined a need for various sanitary and storm sewer structural repairs and installations and emergency work; and
WHEREAS, four (4) competitive bids were received and opened by the Department of Public Utilities in accordance with the overall provisions of Section 329 of the Columbus City Code; and
WHEREAS, it was determined that the Complete General Construction Company submitted the lowest, best, and most responsive bid; and
WHEREAS, it is necessary to authorize the transfer of $177,496.00 within and the expenditure of up to $1,907,496.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $183,642.00 from the Stormwater Water Build America Bond Fund 6201; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $737,858.00 from the Stormwater Recovery Zone Super Build America Bond Fund 6202; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to enter into a construction contract with the Complete General Construction Company for the 2017 General Construction Contract at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction contract with the Complete General Construction Company, 1221 East Fifth Ave, Columbus, Ohio 43219, for the 2017 General Construction Contract in accordance with the terms and conditions of the contract on file with the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $177,496.00 within the Sanitary Sewer General Obligation Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $48,738.22 is appropriated in Storm Build America Bond Fund 6201 and $108,344.66 is appropriated in the Stormwater Recovery Zone Super Build America Bond Fund 6202, per the account codes in the attachment to this ordinance.
SECTION 4: That the 2017 Capital Improvements Budget Ordinance is hereby amended as follows:
FUND | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | 650033-100002 | Big Walnut Sanitary Trunk Ext Phase 2 | $1,000,000 | $822,504 | (-$177,496)
6109 | 650745-100009 | 2017 General Construction Contract | $1,730,000 | $1,907,496 | (+$177,496)
6201 | 610753-100000 | Pilot Wetlands Mitigation | $2,009 | $0 | -$2,009
6201 | 610761-100000 | Safford/Union Area SSI | $23,756 | $ 0 |-$23,756
6201 | 610763-100000 | Minnesota Avenue Street Reconstruction |$10,291 | $0 | -$10,291
6201 | 610767-100000 | Snouffer Road SSI | $9,599 |$0 | -$9,599
6201 | 610775-100000 | Evergreen & Dewberry SSI | $35,041 | $0 | -$35,041
6201 | 610786-100000 | Clintonville Neighborhood SSI Phase 2 (carryover) | $2,461 | $0 | -$2,461
6201 | 610796-100000 | River South Roadway Improvements | $4,305 | $0 | -$4,305
6201 | 610892-100000 | West Columbus Local Protection | $1,000 | $0 | -$1,000
6201 | 610985-100000 | Skyline Dr. SSI | $10,025 | $0 | -$10,025
6201 | 611018-100000 | Technology Services | $36,421 | $0 | -$36,421
6201 | 676999-100000 | Unallocated Balance Fund 676 | $48,739 | $0| -$48,739
6201 | 610500-100001 | 2017 General Construction Contract | $0 | $183,642 | +$183,647
6202 | 610050-100000 | Fountain Square SSI | $19,420 | $0 | -$19,420
6202 | 610601-100000 | Refugee Road Storm Sewer Project | $ 16,773 | $ 0 |-$ 16,773
6202 | 610749-100001 | Lenappe Drive/Canyon Drive SSI |$ 36,957 | $0 | -$ 36,957
6202 | 610750-100001 | Clintonville Stormwater Quality/Quantity | $ 201,878 |$0 | -$ 201,878
6202 | 610756-100000 | E 25th/Joyce Avenues SSI | $ 54,181 | $0 | -$ 54,181
6202 | 610759-100000 | Northeast Neighborhood SSI | $ 214,436 | $0 | -$ 214,436
6202 | 610773-100000 | Bulen Road SSI| $ 3,493 | $0 | -$ 3,493
6202 | 610778-100000 | Oakwood Ave & Misc SSI | $ 20,000 | $0 | -$ 20,000
6202 | 610780-100000 | Marion Road Area No. 2 SS I| $ 25,000 | $0 | -$ 25,000
6202 | 610795-100000 | Rich/Holtzman Alley Storm Sewer | $ 1,324 | $0 | -$ 1,324
6202 | 610855-100001 | Storm Sewer Contingencies - DPS | $ 32,680 | $0| -$ 32,680
6202 | 610904-100000 | Fairwood Ave/Koebel Road Drainage | $ 3,076 | $0| -$ 3,076
6202 | 677999-100000 | Unallocated Balance Fund 6202 | $ 125,949 | $17,304 | -$ 108,645
6202 | 610500-100001 | 2017 General Construction Contract | $0 | $737,863 | +$737,863
SECTION 5. That the Director is hereby authorized to expend up to $1,907,496.00 or as much thereof as may be needed from the Sanitary Sewer General Obligation Bond Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 6. That the Director is hereby authorized to expend up to $183,642.00 or as much thereof as may be needed from the Stormwater Build America Bond Fund 6201 and $737,858.00 from the Stormwater Recovery Zone Super Build America Bond Fund 6202 per the account codes in the attachment to this ordinance.
SECTION 7. That the said construction firm, the Complete General Construction, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 8. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 10. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 12. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.