Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Allis Chalmers Pump Parts with The Henry P. Thompson Company. The Division of Water is the primary user for Allis Chalmers Pump Parts. The Allis Chalmers Pump Parts are used in the sludge removal process at the Division of Water. The term of the proposed option contract would be approximately three years, expiring April 30, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 1, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007711). One bid was received.
Line 57 will not be awarded as this line in the RFQ was not bid.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
The Henry P. Thompson Company, CC# 31-0515994 expires 12/12/2020, Items 1-56, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Water, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Allis Chalmers Pump Parts with The Henry P. Thompson Company; and to authorize the expenditure of $1.00 from the General Fund. ($1.00).
Body
WHEREAS, the Allis Chalmers Pump Part UTC will provide for the purchase of Allis Chalmers Pump Parts used to in the sludge removal process at the city water plants; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 1, 2018 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to enter into a Universal Term Contract for the option to purchase Allis Chalmers Pump Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Allis Chalmers Pump Parts in accordance with Request for Quotation RFQ007711 for a term of approximately 3 years, expiring April 30, 2021 with the option to renew for one (1) additional year, as follows:
The Henry P. Thompson Company, Items 1-56, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.