Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Prime AE Group, Inc. for the design of lobby renovations at various community centers.
In the summer of 2016, Recreation and Parks Planning and Design Staff visited all of the department’s community centers to consult with center staff and compile a list of needed improvements at each of the centers. One of the major items identified during these visits was the need to renovate several community center lobbies in order to create a more accessible, welcoming, and safer experience for visitors. Centers that were identified as needing lobby renovations include Adams, Barack, Barnett, Beatty, Feddersen, Holton, Howard, Tuttle, Woodward, and Douglas Community Centers.
This contract will be for professional services for the design of the lobby renovations. The renovations are to be primarily focused on aesthetic improvements, as well as improvements to the functional layout and operations of each center’s lobby. In addition to the lobby, the project will also include the adjacent office and circulation space. Also, the A/E will provide design services for the replacement of doors and windows at the Thompson Community Center.
This initial contract will be for the Program Verification and Schematic Design Phases of the project. It is the intention of the Recreation and Parks Department to request a legislated contract modification to this contract to provide additional funding for professional services for the Design Development, Construction Documentation, Bidding, and Construction Administration phases of the project, at a later date.
The costs for this project will be $144,572.68 with a contingency of $14,500.00 for a total of $159,072.68.
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on September 26, 2017 and received by the Recreation and Parks Department on October 16, 2017. Proposals were received from the following companies:
Company
Abbott Studios LLC (MAJ)
BBCO Design LLC (MBE)
Prime AE Group (MBE)
Triad Architects (MAJ)
Williams Architects and Aquatics (MAJ)
XYZ Professional Services, LTD (MBE)
Principal Parties:
Prime AE Group, Inc.
8415 Pulsar Place, Suite 300
Columbus, OH 43240
Chris Beninelli 614-839-0250
26-0546656
Exp. 9/21/19
Emergency Justification: An emergency is being requested in order to begin the design process this spring with the intent of bidding the construction of the renovations during the fall of 2018 with work to begin in early 2019, prior to the busy summer season.
Benefits to the Public: This project will benefit the city and the surrounding community by improving the aesthetics and functionality of the local community centers. Residents will be more likely to visit their community center when the lobby feels safe and welcoming. They will also benefit from the improved functionality of the lobby that will result in better service from community center staff.
Community Input Issues: The main source of input on this project so far has been from CRPD Recreation Programing Staff including community center managers and staff. These staff members work in the buildings on a daily basis and are very familiar with what improvements are needed to better serve their visitors. However, as the project continues to move through the design process, community center visitors will be able to be engaged directly to see what lobby improvements they would like to see at the community centers.
Area(s) Affected:
Adams Community Center: (Krumm Park): Northeast (12)
Barack Community Center: (Lincoln Park): Near South (22)
Barnett Community Center: Eastmoor / Walnut Ridge (20)
Beatty Community Center: Near East (19)
Douglas Community Center: (Windsor Park): South Linden (14)
Fedderson Community Center: (Cooke Park): North Linden (11)
Holton Community Center: Hilltop (15)
Howard Community Center: (North East Park): Northeast (12)
Tuttle Community Center: Near North / University (13)
Woodward Community Center: Northland (6)
Master Plan Relation: This project will meet several strategies listed in the Master Plan, including:
1.1.3 Remove access and circulation barriers
2.1.1 Strategically prioritize center improvements
2.2.1 Enhance safety and security at centers
2.2.2 Empower center managers to optimize potential and improve service delivery
2.2.3 Improve consistency and quality of center offerings
2.4.3 Introduce maintenance standards and prioritize improvements
4.1.4 Update the brand for community centers
Fiscal Impact: $159,072.68 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Prime AE Group, Inc. for the design of lobby renovations at various community centers; to authorize the expenditure of $159,072.68 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($159,072.68)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Prime AE Group, Inc. for the design of lobby renovations at various community centers; and
WHEREAS, it is necessary to authorize the expenditure of $159,072.68 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary authorize the Director to enter into said contract in order to begin the design process this spring with the intent of bidding the construction of the renovations during the fall of 2018, with work to begin in early 2019, prior to the busy summer season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to the Director of the Recreation and Parks Department to enter into contract with Prime AE Group, Inc. for the design of lobby renovations at various community centers.
SECTION 2. That this ordinance is contingent on ordinance 0470-2018.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That, for the purpose stated in Section 1, the expenditure of $159,072.68 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.