Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Michigan Playgrounds dba Playworld Midstates, LLC for the installation of two new playgrounds at Barnett Park and Woodward Park.
The Barnett and Woodward Playground Improvements are a part of the Columbus Blue Jackets Foundation Grant awarded to the Columbus Recreation and Parks Department to help fund the replacement of two playgrounds per year between 2017 and 2020. At both parks, the new playgrounds will replace outdated existing playground equipment. At Barnett Park, the playground will be installed with the assistance of volunteers from the Columbus Blue Jackets and the local Community.
The costs for this project will be $220,318.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on January 4, 2018 and received by the Recreation and Parks Department on January 23, 2018. Bids were received from the following companies:
Company Amount
Playworld Midstates (MAJ) $220,318.00
Principal Parties:
Michigan Playgrounds dba Playworld Midstate, LLC
5828 Zarley Street, Suite B, New Albany, OH 43054
Vicki Cotsamire 614-855-3790
11-3732875
Exp. 6/6/19
Emergency Justification: An emergency is being requested in order to meet the commitments made with the Columbus Blue Jackets Foundation Grant which include installing the Woodward Playground in Spring of 2018.
Benefits to the Public: This project will benefit the community by providing safe, accessible, and fun places for children to play. It will replace old, outdated playground equipment with new, safe and accessible playgrounds.
Community Input Issues: The concepts for both playgrounds will be shared at the respective Community Centers. At Barnett Park, the community will be involved in the planning of the playground installation and will also provide volunteers to install the playground equipment.
Area(s) Affected:
Barnett Park: Eastmoor / Walnut Ridge (20)
Windsor Park: Northland (6)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by:
1.1.3 Remove access and circulation barriers to city parks
Make facilities within a park accessible to pedestrians
1.2.3 Update 5 neighborhood parks per year
Focus on park improvements that address community Health and Wellness
Fiscal Impact: $220,318.00 is budgeted and available in the Recreation and Parks Special Purpose Fund 2223, Voted Bond Fund 7702, and Permanent Improvement Fund 7747 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Michigan Playgrounds, dba Playworld Midstates, LLC, for the installation of two new playgrounds at Barnett Park and Woodward Park; to authorize the City Auditor to appropriate, transfer, and expend $220,318.00 between projects within the Recreation and Parks Permanent Improvement Fund and the Recreation and Parks Bond Fund; to amend the 2017 Capital Improvements Budget Ordinance 1124-2017; and to declare an emergency. ($220,318.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Michigan Playgrounds dba Playworld Midstates, LLC for the installation of two new playgrounds at Barnett Park and Woodward Park; and
WHEREAS, it is necessary to authorize the appropriation of $12,000.00 within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the transfer of $104,089.10 or so much thereof as may be needed between projects within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2017 Capital Improvements Budget Ordinance 1124-2017 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Recreation and Parks to enter into contract with Michigan Playgrounds, dba Playworld Midstates, LLC, in order to meet the commitments made with the Columbus Blue Jackets Foundation Grant which include installing the Woodward Playground in Spring of 2018; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Michigan Playgrounds, dba Playworld Midstates, LLC, for the installation of two new playgrounds at Barnett Park and Woodward Park.
SECTION 2. That this ordinance is contingent on passage of ordinance 0471-2018.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That $12,000.00 is hereby appropriated within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachments to this ordinance.
SECTION 7. That the transfer of $104,089.10 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the accounting codes in the attachments to this ordinance.
SECTION 8. That the 2017 Capital Improvements Budget Ordinance 1124-2017 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7747 / P510045-100000; Eastmoor/Walnut Ridge Donations (Voted Carryover) / $704 / $12,000 / $12,704 (to match cash)
Fund 7702 / P510112-100000; Park Acquisition (SIT Supported); $52,985 / $(52,985) / $0
Fund 7702 / P510127-100000; Roof Improvements (SIT Supported); $95,776 / $(51,104) / $44,672
Fund 7702 / P510319-100000; Safe Playgrounds (SIT Supported); $0 / $104,089 / $104,089
SECTION 9. That, for the purpose stated in Section 1, the expenditure of $220,318.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Special Purpose Fund 2223, Voted Bond Fund 7702, and Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.