Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Farnham Equipment Company for the replacement of bleachers at Tuttle, Schiller and Feddersen Recreation Centers and upgrades to the bleachers at Dodge Community Center.
Several of the Recreation Centers still have the original wood bleachers located in their gymnasium. We can no longer get parts for these bleachers and many of them no longer open or close.
The costs for this project will be $39,375.00 with a contingency of $5,125.00 for a total of $44,500.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on January 3, 2018 and received by the Recreation and Parks Department on January 9, 2018. Bids were received from the following companies:
Company Amount
Farnham Equipment (MAJ) $39,375.00
Principal Parties:
Farnham Equipment Company
930 Kingsmill Parkway, Columbus, Ohio 43229
Jack Farnham 614-882-0790
34-1050891
Exp. 9/21/17 - working on updating
Emergency Justification: An emergency is being requested in that it is immediately necessary to enter into said contract so that bleachers can be replaced as soon as possible due to their unsafe condition.
Benefits to the Public: It improves the appearance to several facilities and makes them more welcoming and comfortable for the community to use.
Community Input Issues: Have heard from the community on existing condition and appearance of our facilities.
Area(s) Affected: Feddersen Recreation Center - Planning area 11, Tuttle Recreation Center- Planning area 13, Schiller Recreation Center - Planning Area 22, Dodge Recreation Center-Planning Area Planning Area 16
Master Plan Relation: The project addresses the need to maintain our existing facilities.
Fiscal Impact: $44,500.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Farnham Equipment Company for the replacement of bleachers at Tuttle, Schiller and Feddersen Recreation Centers and upgrades to the bleachers at Dodge Community Center; to authorize the expenditure of $44,500.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($44,500.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Farnham Equipment Company for the replacement of bleachers at Tuttle, Schiller and Feddersen Recreation Centers and upgrades to the bleachers at Dodge Community Center; and
WHEREAS, it is necessary to authorize the expenditure of $44,500.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that bleachers can be replaced as soon as possible due to their unsafe condition; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Farnham Equipment Company for the replacement of bleachers at Tuttle, Schiller and Feddersen Recreation Centers and upgrades to the bleachers at Dodge Community Center.
SECTION 2. That this ordinance is contingent on ordinance 0470-2018.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That, for the purpose stated in Section 1, the expenditure of $44,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 capital outlay per the accounting codes in the attachment.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.