Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with O.A. Spencer, Inc. for a design assessment for the King Arts Complex.
Previous projects have addressed minor HVAC concerns as they arose, however the King Arts Complex is in need of a complete HVAC piping overhaul as well as potential redistribution of existing units to better service entire building. Renovations to the lobby, auditorium, and kitchen are a secondary priority as budget allows.
Phase I Assessment will review and investigate existing conditions so that thorough and accurate recommendations can be provided by the consultant. Once completed, the consultant will be able to provide a more conclusive scope of services for design and construction to provide the services the city is requesting.
Phase II will require a contract modification once we have an accurate assessment of existing conditions completed. This phase will be for the design of the improvements and construction administration services.
The costs for this project will be $16,645.40 with a contingency of $15,000.00 for a total of $31,645.40.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 30, 2017 and received by the Recreation and Parks Department on September 27, 2017. Bids were received from the following companies:
Company
Abbot Studios (MAJ)
HKI Associates (MBE)
OAS (MBE)
Star Consultants (MBE)
Triad Architects (MAJ)
Principal Parties:
O.A. Spencer, Inc.
343 East Livingston Avenue, Columbus, OH 43215
Othelda Spencer 614-461-1033
31-1574528
Exp. 8/25/18
Emergency Justification: An emergency is being requested in that it is immediately necessary to enter into said contract so Phase I investigation can begin as soon as possible and construction can begin in 2018.
Benefits to the Public: The King Arts Complex is a unique culture and arts institution which is comprised of the Barbara Nichols Theater, a second floor educational wing, and the historically significant Pythian Theater which was rehabilitated in 1987 and expanded in 1989 to include the old Garfield Elementary School. Located in the King Lincoln District, the King Arts Complex is listed on the National Register of Historic Places. Maintenance and improvements to this facility helps prolong the life and usability of the center for future generations to utilize and enjoy.
Community Input Issues: The King Arts Complex staff has worked with Recreation and Parks from the beginning of this project to develop the scope of work.
Area(s) Affected: Near East Community. Planning area 19.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by strategically prioritizing facility improvements.
Fiscal Impact: $31,645.40 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with O.A. Spencer, Inc. for a design assessment of the King Arts Complex; to authorize the expenditure of $31,645.40 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($31,645.40)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with O.A. Spencer, Inc. for a design assessment for the King Arts Complex; and
WHEREAS, it is necessary to authorize the expenditure of $31,645.40 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that the Phase I investigation can begin as soon as possible and construction can begin in 2018; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with O.A. Spencer, Inc. for a design assessment for the King Arts Complex.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That, for the purpose stated in Section 1, the expenditure of $31,645.40 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.