Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #3) and increase an existing Construction Administration and Construction Inspection (CA/CI) services agreement with Prime AE Group, Inc. The services for this contract include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. Prime AE Group, Inc. will perform joint CA/CI services for the Division of Sanitary Sewers and Drains and the Stormwater Section. The CA/CI contract is a three (3) year (2017-2019) contract that will be modified as new construction projects are identified. Projects are located throughout the City of Columbus.
CA/CI project: 2017 General Construction Contract.
1.1 Amount of additional funds to be expended: $385,938.01
Original Contract $ 818,854.35
Modification 1 $ 680,589.29
Modification 2 $ 98,106.23
Modification 3 (this mod): $ 385,938.01
Sanitary: $258,578.47
Stormwater: $127,359.54
Future 2018 Anticipated Needs $3,600,000.00
Future 2019 Anticipated Needs $3,000,000.00
CONTRACT TOTAL $8,583,488.00
1.2 Reasons additional goods/services could not be foreseen:
This modification was planned at contract origination.
1.3 Reasons other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that commence during the three year (2017-2019) timeframe.
1.4 How cost of modification was determined:
The cost of Mod #3 was determined by negotiations between Prime AE Group and DOSD.
2. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.
3. CONTRACT COMPLIANCE INFO: Prime AE Group, Inc.: 26-0546656 | ASN | Exp. 9/21/2019 | Vendor #: 002102
4. EMERGENCY DESIGNATION: Is not requested at this time.
5. ECONOMIC IMPACT: The Sanitary Sewers Division Stormwater Section projects include rehabilitation of existing sewers, repairs to existing sewers, and construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
6. FISCAL IMPACT: This ordinance authorizes the transfer within of $258,578.47 and the expenditure of up to $258,578.47 from the Sanitary Sewers General Obligation Bond Fund, Fund 6109; the transfer within and expenditure of $127,359.54 from the Stormwater Recovery Zone Build America Bond Fund 6202; and an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase an existing Construction Administration and Construction Inspection services agreement with Prime AE Group, Inc. for the 2017 General Construction Contract; to authorize the transfer within of $258,578.47 and the expenditure of up to $258,578.47 from the Sanitary Sewers General Obligation Bond Fund; to authorize a transfer within and expenditure of up to $127,359.54 from the Stormwater Recovery Zone Super Build America Bond Fund; and to amend the 2017 Capital Improvements Budget. ($385,938.01)
Body
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, this agreement modifies the original Prime AE Group, Inc. agreement by adding a new project and does not change the scope or funding of the original three projects; and
WHEREAS, Contract Nos. PO079936; PO079937; PO079938 were authorized by ordinance 1651-2017, passed July 31, 2017, executed by the Director September 12, 2017; approved the City Attorney September 15, 2017; and certified by the Auditor on September 15, 2017; and
WHEREAS, the first modification to the contract was authorized by ordinance by ordinance 2868-2017, passed December 4, 2017 the PO, PO097690, executed by the Director, January 5, 2018, approved by the City Attorney January 11, 2018, and certified by the Auditor, January 11, 2018; and
WHEREAS, the second modification to the contract was authorized by ordinance 0174-2018, passed February 5, 2018 the PO, execution date, City Attorney approval, and Auditor’s certification are to be determined; and
WHEREAS, the new CA/CI project is for the 2017 General Construction Contract, CIP numbers: 650745-100009 and 610500-100001; and
WHEREAS, it is necessary to authorize the transfer within of $258,578.47 and the expenditure of up to $258,578.47 from the Sanitary Sewers General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $127,359.54 from the Stormwater Recovery Zone Super Build America Bond Fund 6202; and
WHEREAS, it is necessary to amend the 2017 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to modify a construction administration and construction inspection (CA/CI) services agreement with Prime AE Group, Inc., for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase (Mod #3) an existing construction administration and construction inspection (CA/CI) services agreement with Prime AE Group, Inc., 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240 for the 2017 General Construction Contract, CIPs 650745-100009 and 610500-100001 to provide construction administration and inspection services in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $258,578.47 is hereby authorized within the Sanitary Sewer G.O. Bond Fund 6109 or as may be needed, per the accounting codes attached to this ordinance.
SECTION 3. That the transfer within and the expenditure of up to $127,359.54 is hereby authorized from the Stormwater Recovery Zone Super Build America Bond Fund 6202, or as much as may be needed, per the accounting codes attached to this ordinance.
SECTION 4. That the expenditure of up to $258,578.47 is hereby authorized from the Sanitary Sewer G.O. Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 5. That the 2017 Capital Improvements Budget Ordinance is hereby amended as follows:
FROM:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | 650800-100000 | General CA/CI | $4,221,122 | $3,962,544 | (-$258,579)
6202 | 610939-100000 | Third Avenue Olentangy SSI | $141,622 | $14,360 | -127,360
To:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | 650745-100009 | 2017 General Construction Contract | $0 | $258,579 | (+$258,579)
6202 | 610500-100001 | 2017 General Construction Contract (Storm) | $0 | $127,360 | +127,360
SECTION 6. That the said firm, Prime AE Group, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.