Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this legislation with the appropriate Universal Term Contract Purchase Agreement established with Enforcement Video LLC dba WatchGuard Video for the purchase of Body Worn Cameras (BWC) and associated accessories, software, maintenance, and support for the Columbus Division of Police. This is a continuation of the Body Worn Cameras Project started in 2016 to outfit all Police Officers with a video recording system that is typically utilized by law enforcement to record interactions with the public or gather video evidence at crime scenes.
Bid Information: The Department of Finance and Management, through RFQ001428, received and evaluated twelve (12) proposals and recommended an award be made to Enforcement Video, LLC dba WatchGuard Video. Ordinance 3078-2016, prepared by the Finance and Management Department established an option contract (UTC) with this company.
Contract Compliance: Enforcement Video, LLC dba WatchGuard Video; CC#017898 - This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency Designation: Emergency action is requested as funds are needed immediately to purchase said Body Worn Cameras for the Columbus Division of Police.
FISCAL IMPACT: This ordinance authorizes the expenditure of $370,000.00 within the General Permanent Improvement Fund for the purchase of BWC and accessories for the Division of Police from the Universal Term Contract established by the Department of Finance and Management. Ordinance 3124-2016, passed by Council in December 2016 also allocated $500,000.00 to Watchguard for Body Worn Cameras. Two other ordinances in 2017, 1293-2017 and 2651-2017, passed by Council in June and October of 2017 also allocated $600,000.00 and $500,000.00, respectively, to Watchguard for Body Worn Cameras. This ordinance also amends the 2017 Capital Improvement Budget (CIP) and transfers funds within the General Permanent Improvement Budget for this contract.
Title
To amend the 2017 Capital Improvement Budget; to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of body worn cameras, accessories, and video management systems for the Division of Police; to authorize the expenditure of $370,000.00 from the General Permanent Improvement Fund; and to declare an emergency. ($370,000.00)
Body
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget and to authorize the appropriation and transfer of funds within the General Permanent Improvement Fund; and,
WHEREAS, there is a need to purchase Body Worn Cameras for the Division of Police to continue the project started in 2016; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids and selected the highest ranked offeror to negotiate a contract for the provision of BWC and video recording system for the Columbus Division of Police; and,
WHEREAS, it is necessary to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of network infrastructure equipment for body worn cameras for the Division of Police; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this legislation with the appropriate Purchase Agreement established with Enforcement Video, LLC, dba WatchGuard Video, for the purchase of Body Worn Cameras (BWC) and associated accessories for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvement Budget be amended in Fund 7748 as follows:
Project Number Project Name Funding Current CIB Amendment Revised CIB
P748999-100000 Unallocated GPIF Carryover $0 $370,000 $370,000
P748999-100000 Unallocated GPIF Carryover $370,000 $(370,000) $0
P330039-100000 Police Equipment GPIF Carryover $0 $370,000 $370,000
-BWC
SECTION 2. That the appropriation and transfer of $370,000.00 or so much thereof as may be needed, is hereby authorized between projects within the General Permanent Improvement Fund 7748 per the account codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract with Enforcement Video, LLC, dba WatchGuard Video, for the purchase of Body Worn Cameras and associated accessories, software, maintenance, and support for the Columbus Division of Police.
SECTION 4. That the expenditure of $370,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.